Bookkeeper - Benoin at H Systems (Pty) Ltd

JOB PURPOSE

• The purpose of the role is to control the company's accounts payable processes and ensuring timely and accurate payment of all outstanding invoices and financial obligations.
• The position will be required to collect and maintain accurate financial records for the company, ensuring all financial transactions are properly recorded, tracked, and reported in accordance with accounting principles.

KEY PERFORMANCE AREAS

• Creditors Control.
• Financial Administration.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

CREDITORS CONTROL

• Preparation if creditor reconciliations for the company and branches.
  ▪ Accurate recording and processing of all vendor invoices.
• Preparation of remittance advises in support of supplier payments.
  ▪ Review and verify invoices from suppliers for accuracy and completeness, ensuring that the goods or services have been received and that the invoice amount is accurate.
• Resolve discrepancies or issues with invoices, working closely with vendors and internal departments, to resolve disputes and ensure timely payment.
• Develop and maintain strong relationships with vendors, serving as a point of contact for payment-related inquiries.

FINANCIAL ADMINISTRATION

• Maintain accurate accounting records.
• Accurately and timeously process company petty cash to meet reporting deadlines.
• Reconciliation of garage and credit cards monthly.
• Accurately and timeously process company bank statements daily.
• Assist with filing off all documents monthly for the finance department.
• Accurate capturing of monthly expenses via the ERP.
• Assist with bank / supplier forms and applications in line with the vendor approval.
• Reconciliation of income statement accounts.
• Assistance in the finance department with external audits, including SARS.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
  ▪ Take reasonable care for the health and safety of themselves of other persons.
  ▪ Co-operate with the employer to enable prescribed duties or requirements to be complied with.
  ▪ Carry out any lawful order given and obey the health and safety rules and procedures.
  ▪ Report any unsafe or unhealthy situation to the employer.
  ▪ Report any incident to the employer.
  ▪ Comply with health and safety processes.
• Ensure the Finance Office maintains and complies with standards of health and safety, and hygiene always.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

REQUIREMENTS

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent.
• Diploma in accounting, finance, or a related field.

 EXPERIENCE

• 2+ years’ experience in a in accounts payable or a similar finance position.

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Proficient in SAGE / Pastel Evolution accounting software.
• Strong understanding of generally accepted accounting principles (GAAP)
• Solid understanding of fundamental accounting principles and concepts, including accrual accounting, general ledger, and financial statements.
• Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

• Meticulous attention to detail to ensure accuracy in financial record-keeping, invoice verification, and reconciliation processes.
• Ability to identify discrepancies, troubleshoot payment issues, and resolve conflicts promptly and efficiently
• Effective time management skills to prioritize tasks, meet deadlines, and handle multiple responsibilities in a fast-paced environment.
• Strong interpersonal and communication skills to effectively interact with vendors, internal stakeholders, and cross-functional teams, resolving issues, and maintaining positive relationships.