Bookkeeper at Unitrans

Job Advert Summary    

• An opportunity has arisen for an Bookkeeper at Unitrans, who will be required to perform a variety of clerical duties involving processing and coding documents and maintaining records and files.
• Responsible for creating sales invoices for entries sitting in intercompany recharge accounts.
• Responsible for entering, maintaining and reconciling monthly intercompany creditors invoices and statements.
• Routines are generally prescribed and supervision is readily available.   

Minimum Requirements:

• Qualification: Tertiary qualification in Finance/Accounting & Auditing or related qualification
• Experience in similar role: Up to 5 years
• Bachelor's degree in accounting or any other relevant field
• Proficiency in Microsoft Excel is essential, Sage X3 and Freeway desirable
• The ideal candidate should possess a high level of numeracy, a proven track record in an accounting environment with a minimum of 3 - 5 years of    experience
• Must have experience with working with multiple companies and group structures
• Must have an understanding of basic accounting principles and basic VAT
• Bachelor's degree in accounting or any other relevant field
• The ideal candidate should possess a high level of numeracy, a proven track record in an accounting environment with a minimum of 3 - 5 years of experience. 
• Must have experience with working with multiple companies and group structures
• Must have an understanding of basic accounting principles and basic VAT
• Accuracy and efficiency
• Able to work under pressure 
• Team player
• Attention to detail
• Willing to work long hours, work from home after hours to ensure deadlines are met
• Hardworking
• Positive attitude
• Self - Motivated
• Flexible and able to adapt to change
• Great interpersonal and communication skills

Duties & Responsibilities    

Intercompany Creditors recons & payments

• Print all accounts payable reports and prepare recon against age analysis
• Attend to queries immediately and do follow up if no response from them.
• Ensure all payments are loaded accurately in banking system
• Sending remittance advises to suppliers after completion of the payment run
• Filing of invoices, recons & Final audit reports after payment run.
• Creditors reconciliation - liaising with suppliers and staff at the depots to ensure accurate capturing and payments
• Reconcile supplier sub-ledger accounts
• Liaise with Operations and Admin staff at the depot regarding queries

Intercompany invoicing

• Ensure Pro-forma invoices are properly authorized and raise sales invoices to correct supplier and general ledger accounts.
• Ensure invoices with supporting backups are sent off to supplier immediately
• Attend to all supplier queries efficiently
• Send out Debtors Age Analysis during the month and at month end.
• Process intercompany invoices and receipts and ensure intercompany accounts balance to age analysis

Balance Sheet Reconciliations

• Monthly Balance Sheet reconciliation
• Balance sheet reconciliations at month end

Bookkeeping Responsibilities

• Recording of all transactions
• Maintain the bills and the receipts as ready reference for any transaction recorded
• Reconciles and balances accounts
• Ensure that expenses and commitments are issued with an PO number and are properly authorized and paid
• Monthly allocation of central charges
• Participate in internal and external audit processes
• Follow all processes according to legal and regulatory requirements
• Ensure on charges is completed to Intercompany companies
• Process supplier invoices and company expenses
• Freeway matching of invoices and credit notes
• Process petty cash expenses and control transactions
• Processing of journals (various)

Administration

• On time reporting to management
• Ensure that all reconciliations are carried out as per the required procedure
• Import bank statement into Sage X3
• Allocate bank transactions to correct expense accounts
• Bank reconciliations

Implement and manage key relations

• Ensure and maintain ongoing exceptional relationships with the customers and suppliers
• Provide and maintain efficient quality services

Reporting

• Monthly Roll over of General ledger end sub-ledger
• Sent out Interco Statement after Roll over is completed.
• Comply with company code of conduct, policies and procedures
• Company code of conduct, policies and procedures are adhered to.
• Organizational management systems, including policies and procedures (Range: Management systems include: financial,  administrative, operational systems).
• Assist auditors with supporting documents and queries relating to the audits

Closing Date    

• 2025/08/19