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  • Posted: Nov 10, 2021
    Deadline: Not specified
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  • Bosch Holdings is a leading multi-disciplinary consulting, engineering, construction and operations management group, which incorporates a unique offering of skills development and project finance. Through four South African based operating companies and international offices in Africa and South America, we deliver world class, innovative solutions globally....
    Read more about this company

     

    Bosch Management Services – Personal Assistant

    KEY  RESPONSIBILITIES: 

    Executive Team support functions:

    • Provide a high level of personal, administrative, and secretarial support to the Executive Team.

    • Manage interface with clients, banks and all key stakeholders.

    • Manage the electronic diaries of the Executive Team.

    • Co-ordinate Board, management and stakeholder meetings / functions including the preparation of all documents, presentations and information packs.

    Administration functions:

    • General office administration duties including preparation of reports and presentations, proof reading, data capturing and data verification.

    • Coordination of travel and accommodation requirements.

    • Diarise and co-ordinate Tech talks, staff meetings, management meetings, etc.

    • Relationship manager for central service providers e.g. MTN, CESA, ECSA, Europcar, Corporate Traveler, etc.

    • Maintain master documents and templates

    Financial support functions:

    • Provide financial administrative support including the preparation and submission of invoices for payment approval, bank letters, resolutions, etc.

    • Collating and reconciling monthly credit cards, expense claims and/or forex usage.

     Tendering support functions:

    • Manage the interface with Africa House, Leads2Business and circulate relevant information

    • Co-ordinate the maintenance of CVs in long and short formats.

    • Maintain key supporting documentation for tenders such as Tax Clearance Certificates and other company specific information. (sourced from internal departments)

    • Maintain and file certified legal documentation and resolutions.

    • Co-ordinate the maintenance of databases of: Academic and Professional Certificates, Shareholders ID documents, Client reference letters, Letters of Appointment, tender methodologies, etc.

    • Assist with compilation and submission of National and International Tenders.

    KEY REQUIREMENTS:

    • A Matric certificate and Secretarial / Office Administration qualification;

    • A minimum of ten years relevant work experience within a corporate environment;

    • Experience and exposure to Board meetings/minute taking;

    • Extensive knowledge and proficiency in the use of Microsoft office programs (Outlook, Excel, Word, and PowerPoint;)

    • Excellent verbal and written communication skills;

    • Good interpersonal skills;

    • Strong organisational skills and the ability to take initiative;

    • Must be highly capable of multi-tasking and managing a diverse range of tasks under time constraints and be highly adaptive to changing needs;

    • Professionalism, trustworthy and ability to handle and manage sensitive and confidential information.

    Preference will be given to people from designated groups, in line with Bosch Holdings transformation plans. Suitably qualified Persons with Disabilities are encouraged to apply.

    ​Only short-listed candidates will be contacted. Should you not receive any communication after two weeks of closing date, kindly consider your application as unsuccessful.

    Method of Application

    Interested and qualified? Go to Bosch Holdings (Pty) Ltd on boschholdings.co.za to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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