Boys Junior Prep School Receptionist and Front Office Assistant at ST Peters Preparatory Schools

Duties

• Greet and welcome boys, parents and visitors positively as soon as they arrive at the Boys JP.
• Direct visitors to the appropriate person and office or classroom.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain security by following safety procedures and controlling access via the reception desk (take note of all St Peter’s Safety & Security Policies and requirements, including ensuring class lists at Emergency points both upstairs and downstairs are always up to date; issue exit slips and record exits should pupils leave early).

Requirements

Required Qualifications and Experience

• Matric.
• Tertiary qualification is an advantage.
• At least 5 years experience in administration.
• Proficient in MS-Office.
• Experience working with children.
• Hands-on experience with office equipment (e.g. laminating machines and printers).

Candidates should have the following attributes:

• The ability to work under pressure, prioritize and schedule workflows.
• Excellent communication and written skills).
• Attention to detail.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.

Customer service attitude.