Building Administrator & Receptionist (Masingita Crossing) at Broll

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the effective operations management of building and facilities.

• Performs ad hoc quality control checks.
• Ensures premises are in satisfactory condition.
• Reports all items to Operations Manager especially if complaints have been lodged.
• Ensures that urgent matters are reported immediately and attended to immediately.
• Supervises and control maintenance site staff and allocate duties.
• Performs certain hands-on maintenance work where required from time to time.

2. Assumes responsibility for the effective reapirs and maintenance of the building.

• Continuously survey buildings to identify maintenance needs.
• Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.
• Responds promptly and efficiently to tenant maintenance requirements.
• Responds promptly and efficiently to duties allocated to you by the Operations Manager.
• Checks exterior and interior of buildings and identify problem areas.
• Checks all fire equipment.
• Ensures that he is familiar with how the emergency equipment functions and what the company’s emergency procedures are.
• Performs repairs where necessary and if these cannot be repaired, advises the Operations Manager immediately.Contact relevant contractor.
• Identifies daily maintenance issues, communicates with the Operations Manager and schedules the work for your attendance.

3. Assumes responsibility for ensuring professional business relations with tenants, vendors, contractors, and trade professionals.

• Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
• Acts as a liaison between the Company and external contacts.
• Ensures effective coordination of external services with Company operations.
• Obtains and conveys information as appropriate.
• Promotes goodwill and a positive image of the Company.
• Follow up on invoices to process for payment.

4. Effectively assigns task to Centre personnel, ensuring optimal performance. (Management Role)

• Assigns tasks and coordinates personnel and or contractors. Directs daily operations.
• Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.

5. Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, safe and well maintained.
• Completes special projects as assigned.
• Performs any duties that may be allocated by the company and the Operations Manager
• Familiarises himself with the emergency numbers and contractors details in order to assist the Operations Manager, or act in his absence as well as being on standby 24hrs.
• Required to be on stand by where required by the Management for emergencies.

6. Other

• The employee will be responsible for the maintenance, repairs and upkeep of all common area premises and property and his job shall include inter alia:
• Reporting on any immovable or movable property belonging to the Centre
• Attending to or assisting in the necessary repairs or maintenance of property subject to consent/authorization by the Manager
• Liaising with contractors, sub-contractors, service providers, security and cleaning personnel, etc to ensure that the property is maintained to a high standard
• Supervision of all service providers on site
• All things as are necessary to ensure that the security, cleaning, maintenance and repairs functions operate at a high standard and in keeping with instructions issued by the manager from time to time
• The employee shall keep a log of all activities performed by him for the centre operation.

PERFORMANCE MEASUREMENTS

1. Good communication and coordination exists with departments. Assistance is provided as needed.
2. Senior Management is appropriately informed of area activities and of any significant problems.
3. Ensures compliance procurement and OSH policies and regulations.
4. Company facilities are well maintained and secure and meet the needs of the Company.
5. Building operations are efficiently and cost effectively administered.
6. Current and future Building needs are well planned and budgets are established and maintained.
7. Effective business relations exist with vendors, contractors, and trade professionals.

EDUCATION/CERTIFICATION:

• Matric.
• Additional related maintenance and Building management training preferred.

REQUIRED KNOWLEDGE:

• Excellent understanding of Building management procedures.
• Knowledge of budgeting, service contracts, and leasing agreements.

EXPERIENCE REQUIRED:

• Two or more years of related experience