Business Procurement Administrator - Woodmead, Sandton at SGS

Job Description

• Sole point of contact for business procurement needs.
• Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
• Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals.
• Ensure the receipt of goods is timely and correctly recorded.
• Ensure any issues on quality, service delivery or supplier’s performance are reported so that Procurement can address with the supplier.
• Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ‘once-off’ suppliers.
• Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
• All requisitions from business to be centrally requested on IProc using Catalog or Non-Catalog process as per procedure.
• Ensure the purchase requests are correctly raised and the correct commodity code used to ensure accurate accounting.
• Ensure no delays in processing and or approval process.
• Liaise with the functional administrator who is solely responsible for IT orders.
• Co-ordinate with Receivers in business (validating source documentation on EDM) in order to promptly and correctly receipt in IProc.
• Order follow up.
• Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.
• Investigate and report any discrepancies between order pricing and quantity vs supplier’s invoice.
• Report any quality issues to be taken up with supplier.
• Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.
• Procurement policies and procedures
• Work with Procurement to achieve all KPIs.
• Ensure there is no deviation from policies, procedures and system processes.

Qualifications

• Tertiary Qualification (preferred)

Additional Information

• Transactional Administration
• Procure to Pay fundamentals and accounting.
• Excellent Communication and people skills
•  Computer skills
• Ability to work under pressure
• Attention to detail (accuracy)
• Willing to learn and bring new ideas forward for improvement