Buyer: Media and Marketing at Pernod Ricard

KEY DUTIES & RESPONSIBILITIES

• Collate all necessary category analytics
• Analyze spend and user specific requirements within the work being executed
• Support and execute procurement strategies developed by Category Leads
• Escalate where necessary supplier performance issues
• Support collaborative optimization activities where applicable
• Handle second level escalations with suppliers/internal stakeholders to resolve performance issues
• Collaborate with supplier and internal stakeholders to ensure smooth implementation of Category Leads sourcing outputs / agreements
• Ensure suppliers are correctly enabled through ERP (databases)
• Ensure contractual terms & conditions are effectively “operationalized”, identify and track benefits, while executing negotiations
• Purchasing of business products and associated services, maximizing value for money and return on investment, aligning with business and procurement strategies
• Maintain database of contracts and approved suppliers
• Classification of all components within the category
• Supplier identification, selection and Relationship Management for Request for Quotations
• Support meeting and communication routines with suppliers
• Support meeting and communication routines with internal stakeholders
• Execution of approved annual sourcing calendar developed by Category Leads

Reporting

• Updating of monthly category reports (savings and payment summary)
• Provide feedback for monthly variances vs planned budgets
• Maintain and report on Purchase Orders created within category

Negotiation with Suppliers

• Suppliers briefed in accordance with Technical Specifications and requirements from business
• Support commercial negotiations with suppliers to ensure best fit for purpose items are contracted in line with approved scope and specifications
• Record all negotiations in reporting trackers

Evaluate, Categorize, and Select Preferred Suppliers (RFQ based)

• Support supplier vetting annually, and as new suppliers are added to databases
• Compile a preferred supplier database per Category per region
• Supplier and contract relationship management, record keeping of all third-party engagements (meetings)

Database Maintenance

• All data relating to the category accurately documented and updated
• Master data planned in advance (prior to transacting with suppliers)
• Database (supplier, contracts) maintained and reviewed monthly
• Database updates and risks need to be communicated to Category Lead

Supporting documentation

• All supporting documentation created and maintained

Build and maintain effective Relationships with all stakeholders

• Liaise with third party suppliers
• Effective relationship management with various suppliers
• Suppliers understand minimum quality standards and standardized specifications required
• Suppliers understand Pernod Ricard expectations
• Communication of procurement policies and source to pay training of external suppliers

Communication and interaction with all stakeholders

• Professional communication, behavior and actions result in credibility, trust and respect with all work partners

KEY COMPETENCIES & EXPERIENCE

• Functional and Technical Competencies: Category strategy interpretation and implementation, data analysis Risk Management, Procurement, Physical Asset Management, Material and Services Knowledge, Financial Acumen, Report Writing
• Behavioral Competencies: Creativity & Innovation, Business Acumen, Customer Service & Quality Orientation, Project and Change Management, Relationship Building and Communication, Effective communication
• Leadership Competencies: Entrepreneurship, Results Orientation, Live the Values, Provide guidance to team

Qualifications and Experience:

• Relevant 3-year B Degree tertiary qualification (or similar)
• At least 2 years’ experience in a procurement environment with a proven history of managing suppliers
• Procurement and tender experience is essential
• Minimum beginners excel skills
• A proven track record of influencing key internal and external stakeholders
• Experience in the FMCG industry will be an advantage