Buyers Assistant at Profile Personnel

Job Description

• We are seeking a highly organised and detail-oriented Buyers Assistant to support a busy Buying Department. The successful candidate will provide administrative, reporting, data management and operational support to the Buyers, while ensuring accurate product and order information is maintained.

Minimum Requirements

• Matric is essential.
• Minimum 2 years’ experience in a similar administrative role or within a retail environment.
• Experience in retail buying will be advantageous.
• A qualification in Fashion Design or a similar administrative field will be advantageous.
• Valid Code 8 driver’s licence.
• Advanced Microsoft Excel skills.
• Strong data capture and data management abilities.
• Excellent administrative and organisational skills.
• Strong numeracy and literacy skills.
• Excellent communication skills.
• Strong time management skills and the ability to work effectively in a demanding environment.
• Strong analytical and problem-solving abilities.
• Ability to work independently as well as within a team.
• Highly adaptable and able to respond to changing departmental requirements.

Key Responsibilities

Order Administration

• Update Open to Buy (OTB) sheets and communicate relevant information to Buyers.
• Maintain administration relating to products and orders placed by Buyers.
• Conduct product and order control checks to ensure data accuracy and integrity.
• Manage product tagging and courier requirements.

Reporting

• Follow up on outstanding orders and provide feedback to Buyers.
• Compile competitive pricing reports.
• Assist Buyers with reports relating to best and worst sellers, promotional products and other departmental requirements.

Delivery & Quality Approvals

• Check product deliveries against Buyer order specifications.
• Assist with product quality approval processes using samples received from the warehouse.

Sample Control

• Follow up with suppliers regarding outstanding samples.
• Maintain accurate sample records and archiving processes.
• Prepare samples for reviews and promotional activities.
• Compile review outcome documentation.
• Assist with sample management during promotional processes and ensure products are used correctly on behalf of the Buyers.

Store Support

• Provide timely feedback to relevant stakeholders regarding store and customer enquiries.

Key Competencies

• Excellent administrative and organisational skills.
• Advanced Excel and data management proficiency.
• Strong attention to detail and data accuracy.
• Excellent time management.
• Strong communication and interpersonal skills.
• Analytical and problem-solving ability.
• Flexible and adaptable approach.
• Ability to work effectively under pressure.
• Ability to work both independently and as part of a team.