Cashbook Administrator at SBV Services (Pty) Ltd.

Payment processing

• Execute the processing and loading of approved supplier payments, including staff expenses claims, ensuring adherence to company policies.Prepare and manage the subledger EFT payments and ad hoc payments for ROA.
• Review and control that all payments are fully released daily, within Bank cutoff times
• Dispatch remittances and proof of payments to suppliers and other relevant stakeholders, retaining communication and documentation.
• Administer monthly debit orders by ensuring there are enough funds in the bank accounts and review the transactions to ensure only approved transactions are debited.
• Escalate new debit orders for review and confirmation.
• Responsible for loading foreign suppliers on banking platform timeously and submitting the necessary documents to the banks for supplier approval and locking.
• Process the requests on the banking foreign market trading platform to secure an exchange rate for foreign payments.
• Process and review approved foreign payments by ensuring suppliers are paid using the correct currencies.Review and monitor the clearances of foreign supplier’s trial balance when foreign currency invoices are paid

Financial Reporting and Month- End Reconciliation

• Processing and allocation of cashbook transactions for all bank accounts on weekly and monthly basis timeously and accurately, to the correct General Ledger allocations
• Perform monthly cashbook balance sheet reconciliations, identifying and resolving discrepancies, liaising with financial institutions and business units to resolve queries and for unknown deposits. Validate all supporting documentation, and check for accuracy.
• Responsible for allocation of foreign transaction to the correct GL accounts and to the correct period the expense was incurred, to accrue where necessary.
• Raise monthly accruals for interest earned and bank charges on all bank accounts, in the period they incurred, and allocate withholding tax where applicable.

Maintain Treasury Function

• Oversee weekly treasury operations, including cash management, bank reconciliations, and foreign exchange transactions.
• Maintain and review bank balances for all accounts and ensure the approved closing balance mandate is maintained.
• Monitor cash balances and ensure sufficient liquidity to meet operational needs, for current account and Imprest accounts.
• Daily review of all Imprest bank account balances, request top up approval for accounts on overdraft.
• Compile and maintain the daily and weekly cashflow for operational cash requirement forecasting.
• Move funds between bank accounts and call accounts to maximise interest earned without impacting cashflow availability.

Support Office petty cash management.

• Responsible for managing and issuing of petty cash for support office.
• Verify that the correct level of authority has been attained before releasing funds.
• Process and generate the Fraxion request for support office petty cash transactions and ensure correct GL allocations.
• Reconcile and record the foreign petty cash issued and funds received from overseas travels.
• Balance funds on weekly and monthly basis and escalate outstanding submission timeously.

Corporate Credit Card Administration

• Provide credit holders with their monthly credit card statement
• Review and generate the credit card expenditure supporting documents of Fraxion
• Follow with user who are behind in submitting their credit card expense supporting documents
• Request approval from manager to suspend credit card on users that 3 months and more behind on their document submission
• Prepare monthly corporate credit card reports for month end reporting.

Process Improvement

• Analyse existing accounting and cashbook processes and identify areas for improvement and automation, utilising financial system functionality optimally.
• Implement process improvements to enhance efficiency, accuracy, and controls.
• Aling to automation and the application of best practices as practiced within the department.
• Support by identifying and addressing challenges within the department, contributing to solutions and process improvements, to supporting the overall success of the finance function.

General Office administration

• Imprest bank account statements are sent to branches weekly and on time for Imprest weekly and monthly submission.
• Keep records of all financial documentation for auditing purposes and in adherence to all applicable legislation.
• Ensure all Filling is done within agreed times and in adherence to all applicable legislation.
• Assist with any Ad hoc Finance related duties as and when required.

Governance

• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the
• department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Lead as an Ambassador and executor of Change

• Act as a change management architect in periods of change to ensure business continuity
• Manage the integration of business units into a seamless end to end solution for customers
• Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required
• Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio

Requirements

• 3 year's experience in the Finance department
• Knowledge of accounting concepts and principles

Minimum Requirements: Education

• Matric Qualification with Accounting and/or Mathematics.
• Internal & External: 3 Year tertiary financial qualification