Central Finance Manager at Aspen Pharma Group

Main Purpose of the Role

Ensure effective tangible (PPE) and intangible asset (IP) management.Take responsibility, with the Group Tax team, of all matters relating to SARS. Ensure effective financial controls are in place and assist business with addressing internal audit findings.Co-ordinate internal and external audits.Ensure fleet administration, IT asset control and cashbook functions are effectively managed. Success in this role will require effective communication skills and interaction with various functions in the business.

Key Responsibilities:
(The Primary Tasks, Functions And Deliverables Of The Role)
Responsible for Property, Plant and Equipment (PPE) and Intellectual Property (IP):

• Responsible for the budget and forecast processes for both PPE and IP. This will include the cashflow impact of any capex spend.
• Responsible for monthly reporting of capex spend. Track actual spend against budget and revise forecasts accordingly.
   

IP

• Ensure monthly feedback is received regarding product discontinuation, cancellation of registrations, cancellation of projects and cancellation of new launches. Engage with the various functions in business for feedback and updates.
• Obtain quarterly approvals.
• Responsible for the bi-annual review of the IP register.
• Responsibility for the annual impairment calculation and coordinate sign-off with the relevant parties. Calculation must include investments and goodwill.
• Ensure the IP register is maintained and up to date and understand the costs which are capitalised. Ensure capitalisation of costs are aligned to Group guidance.
   

PPE

• Ensure a monthly capex tracker is in place comparing actuals vs budget/forecast. Highlight the unbudgeted items and follow up on capex not committed yet.
• Fixed asset register must be up to date. All assets physically on the premises must be on the register and vice versa.
• Ensure fixed assets WIP remains current and depreciation is accounted for accurately.
• Assist and guide the IT Asset Controller in managing the IT assets (End User Computing).
   
  • Ensure the completeness, existence, accuracy and validity of the IT assets and IT asset records.
  • Engage with IT team, business units and external suppliers.

SARS related matters

• Establish an excellent working relationship with the Group Tax team.
• Address and timeously resolve all queries from the Group Tax team.
• Provide accurate and timeous reports and information to the Group Tax team.
• Assist the business, with guidance from Group Tax, with any income tax, VAT and customs tax queries.
• Ensure compliance to the latest requirements as received from Group Tax.
• Ensure VAT accounts are reconciled, and accurate VAT returns are submitted on time.
• Ensure all internal controls in the organisation remain at a high level
• Maintain and update audit findings tracker. Assist the business in resolving the findings, if required, by implementing controls or highlighting compensating controls. Ensure quarterly review with Head: Central Finance, Head of Finance and CFO.
• Maintain and update Financial Internal Control Frameworks for the following business cycles: Revenue & Receivables, Purchases & Payables, Inventory, Payroll, Intangible Assets, Treasury & Cash and Financial Close & Reporting.
• Ensure controls are aligned to Internal Financial Control Framework as received from Group.
• Address audit findings relevant to the team and implement corrective action within reasonable timeframe.
• Approve payments and ensure approvals framework is adhered to.
• FNB Administrator: Keep the user profile up to date with quarterly reviews, ensure users are deleted when they have resigned, and documents are completed for new users.
• Ensure all SOP’s in the team are reviewed and updated.
   

Fleet

• Ensure that the fleet management process is aligned with the policy. Highlight improvements to the policy to HR.
• Fleet expenditure is tracked and reported on as and when required; as well as recovery of costs conducted when required.
• Cashbook
   
  • Ensure cashbook is processed accurately and timeously.
  • All cashbook reconciliations must be completed accurately and timeously and report monthly on the cash balance.
  • Ensure signatories are up to date and relevant.

Ad hoc activities

• Prepare and submit the annual insurance declaration on the deadline as distributed by the Group Risk team. Ensure all claims due to stock loss from theft, hi-jack, damage etc. are concluded.
• Co-ordinate internal and external audits and ensure requests from the audit team are allocated and delivered.
• Manage the performance of the team through conducting regular performance reviews and providing guidance and support. Provide guidance, motivation, training and development to the team as and when necessary.
• Drive continuous improvement in all areas of responsibility.
• Ensure optimal communication within the team.
• Adhere to all deadlines and ensure information is accurate.
• Drive ad hoc projects to completion.
   

Requirements
Skills and Competencies
(The abilities that the individual needs in order to perform this role effectively)

• Passion for controls and processes.
• Problem solving and decision-making skills.
• Ability to keep calm under pressure.
• Strong team management skills.
• Good interpersonal and communication skills (verbal & written).
• A self-starter with a high degree of analytical rigor.
• Highly numerate with great attention to detail.
• Ability to influence and motivate the team.
   

Education and Experience:

• Matric / Grade 12 required
• CA(SA)
• At least 4 years working experience in a finance environment (audit or otherwise)
• Microsoft Office
• Working knowledge of an ERP system
• 2 – 3 years post articles in a financial management role will be an added advantage
• Knowledge of TM1, Qlikview preferred
   

Prior knowledge:

• Internal controls/internal audit and risk management
• Income tax
• VAT
• Team management