Chief Director: Construction Procurement SCM at Gauteng Department Of Infrastructure Development

Requirements :

• An undergraduate qualification at NQF Level 7 in Supply Chain Management or Economics or Accounting/Business Administration as recognized by SAQA.
• A minimum of 5 years’ experience at senior managerial level. A valid driver’s license. A Pre-Entry SMS Certificate.

Duties :

• Manage and direct the development of a Supply Chain Management policy framework that deals with the whole spectrum of construction procurement. Manage the determination of delegations for construction procurement. Establish construction procurement processes and procedures [Standard Operating Procedures] that are fair, competitive, equitable, transparent and cost effective.
• Manage the design and implementation of a system to monitor performance of suppliers and the performance of the Contracting Institution. Manage the development of risk mitigation strategies to evaluate performance of suppliers. Manage the development of Standard Procurement Templates. Manage the appointment, training and vetting of Tender Committee members. Monitor implementation of construction procurement strategies requested/submitted by sector departments.
• Manage and direct inputs to the Strategic and Annual Performance Plans to support the achievement of the construction procurement policy in the Institution. Manage finalisation of procurement plans. Manage finalisation of Bid Specification Documentation, Advertisement processes and Tender Clarification Meetings. Manage the processes related to the receipt and opening of Tender Proposals and/or Expressions of Interest. Manage and direct responsiveness testing.
• Manage and direct Tender Evaluation processes. Manage and direct Tender Adjudication processes. Monitor the trends on tender amounts submitted by various contractors in various sectors. Manage the design and implementation of controls to comply with contract requirements. Manage and review all cancellations, amendments, expansions, variations, extensions or transfer of contracts awarded through the Bid Committee System.
• Manage implementation of penalties where required. Manage expansions of contracts above the amounts provided in terms of contingencies. Manage motivations to authorise increases in the total prices excluding price adjustment for inflation in excess of the amount stated in the contract and make recommendations. Manage motivations for events which in terms of the contract increase the total of prices or time for Completion by more than 1% and make recommendations.
• Manage the preparation of performance reports for the professional service provider based on inputs received from the relevant infrastructure units. Monitor communication between SCM and infrastructure units in order for various branches to meet all contractual timelines and related obligations. Manage and direct the preparation, submission and/or presentation of monthly reports. Manage and direct the preparation, submission and/or presentation of annual reports. Manage and direct the preparation, submission and/or presentation of general/ad hoc reports. Manage registration of projects awarded to contractors with CIDB.
• Manage updates of information on CIDB website pertaining to various projects (i.e. from start to completion/cancellation). Manage funds in the unit in compliance with Public Finance Management Act and the Treasury Regulations. Limit under spending or overspending by the of the departmental budget allocations. Demonstrate knowledge of general concepts of financial planning, budgeting and forecasting and how they interrelate. Manage and monitor financial risk.
• Continuously look for new opportunities to obtain and save funds. Prepare financial reports and guidelines based on prescribed formats. Understand and weigh up financial implications of propositions. Align expenditure to cash flow projections. Develop corrective measures/actions to ensure alignment of budget to financial resources. Develop operational plans for the Directorate and work plans for each direct subordinate.
• Manage written contributions to Departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc. Impact positively on learn morale, sense of belonging and participation. Achieve strategic objectives against specified performance measures. Translate strategies into action plans. Secure cooperation from colleagues and learn members. Seek mutual benefit/win-win outcomes for all concerned. Support stakeholders in achieving their goals. Develop and update the service delivery and work plan for the unit.
• Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly personnel meetings. Manage skills transfer between personnel in the unit and outside technical assistants and/or consultants. Plan & allocate work responsibilities and processes to control work performance including quality assurance.