Chief Director: Facilities and Estate Management at Gauteng Department Of Infrastructure Development

Requirements :

• An undergraduate qualification at NQF Level 7 in Property Management/ Facilities Management/ Real Estate/BSc in Civil/Electrical/Building Engineering as recognized by SAQA.
• A minimum of 5 years’ experience in facilities or buildings management at senior managerial level. A valid driver’s license. Pre-Entry SMS Certificate.

Duties :

• Develop strategic plans for current issues in facilities management (including capital works). Manage facility assessments including planning and budgeting to inform maintenance services for leased out, unoccupied buildings and Surplus to Requirements (STRs) properties.
• Manage the provision of hard and soft services. Manage the provision of property physical verification and inspections (leased and unoccupied properties and vacant land). Ensure that facilities meet legislative prescripts (including health, security and energy efficiency requirements). Ensure that landlords maintain facilities and comply with OHS and other legislative requirements in line with Service Level Agreements. Conduct research to identify new technologies to improve efficiency and cost reduction in facilities management.
• Coordinate Architects, Engineers and Contractors to ensure facilities management projects are completed within time and costs. Establish and enforce safety protocols in all facilities to ensure employee health and wellbeing. Manage development and implementation of maintenance plans for all government-owned facilities.
• Manage and direct standardization of Facilities Management processes, procedures and controls to ensure uniformity within DID to minimize the organisation’s financial and legal risks. Manage facilities lease contracts and bidding processes.
• Ensure optimal occupancy of all immovable assets leased (Space Planning). Manage the setting of norms and standards for leases. Manage interaction with Provincial Departments to ascertain budgets for leases and finalized lease requirements.
• Manage the procurement of leases supported by the Departmental Supply Chain Management. Manage lease portfolios and contracts in line with service level agreements and contract conditions. Manage the payment of leases. Manage the design of guidelines for the inspection of leased properties and capacitate infrastructure units on the application of the guidelines. Manage debtors in terms of utilities services.
• Manage and direct the development and implementation of building maintenance policies, processes, standard procedures and control framework to ensure compliance with governance and best practice. Sign performance agreements for the unit based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage human resources in the unit and maintain discipline. Manage training and development of personnel according to agreed training interventions. Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions. Provide regular verbal and written feedback [aligned to implementation of risk mitigation strategies quarterly performance assessments] to personnel on performance. Mentor and coach personnel. Determine the Human Resources needs of the unit in consultation with Corporate Services.
• Develop and update the service delivery and work plan for the unit. Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly personnel meetings.
• Manage and direct skills transfer between personnel in the unit and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance. Manage funds in the unit in compliance with Public Finance Management Act and the Treasury Regulations. Limit under spending or overspending by the unit in terms of the departmental budget allocations.
• Manage client relations and stakeholder management. Manage risks and. Align the strategic priorities and the work plans of the unit with the priorities of DID. Develop operational plans for Branch and work plans. Manage written contributions to departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc.