Current Jobs at Gauteng Department of Infrastructure Development

Requirements :

• An Engineering degree (B Eng / BSC (Eng) in Electrical or equivalent qualification.
• A minimum of 3 years’ post qualification experience in Engineering is required.
• Must be a registered as a Professional Engineer with ECSA. Must have a valid driver’s license.

Duties :

• Plan, design, operate and maintain engineering projects. Develop cost effective solutions according to standards. Evaluate existing technical manuals, standard drawings and procedures to corporate new technology. Develop tender specifications. E
• nsure through evaluation that planning and design by others is done according to sound engineering works according to norms and standards and code of practice and approve engineering works according to prescribed norms and standards.
• Ensure training and development of technicians, technologists and candidate engineers to promote skills/knowledge transfer and adherence to sound engineering principles and code of practice.
• Supervise the engineering work and process and administer performance management and development. Manage resources and prepare and consolidate inputs for the facilitation of resource utilization.
• Ensure adherence to regulations and procedures for procurement and personnel administration. Monitor, control expenditure and service report on expenditure and service delivery.

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Requirements :

• An undergraduate qualification at NQF Level 7 in Public Administration/Business Management or related field as recognised by SAQA.
• A minimum of 5 years’ experience at middle/senior managerial level. A valid driver’s license. Pre-Entry SMS Certificate.

Duties :

• Ensure efficient liaison between the Offices of the HoD and MEC. Ensure the effective coordination between the Office of the HoD and Office of the Premier. Ensure provision of effective secretariat support services to the HoD. Establish and maintain systems for effective workflow to enable enhanced function of the Department through the Branches of the Department.
• Monitor compliance with relevant committees and legislature bodies’ resolutions, to which the department accounts. Ensure that all reports from different branches in the Department are coordinated, analysed and consolidated. Facilitate and prepare monthly management reports for the MEC.
• Coordinate the planning and budgeting for the office of the HOD. Supervise the provision of secretariat services to ensure formalised decision-making structures in the Department. Ensure document management and classification of documents. Ensure the management of the HoD’s diary, year plan and decision notices, effectively. Ensure appropriate accessibility arrangement for key stakeholders to the Office of the HoD.
• Sign performance agreements for the Directorate based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage human resources in the Directorate and maintain discipline. Manage training and development of personnel according to agreed training interventions.
• Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions. Provide regular verbal and written feedback [aligned to quarterly performance assessments] to personnel on performance. Mentor and coach personnel. Manage funds in the Directorate in compliance with Public Finance Management Act and the Treasury Regulations.
• Limit under spending or overspending by the Directorate in terms of the departmental budget allocations. Align the strategic priorities and the work plans of the Directorate with the priorities of GDID. Develop operational plans for Directorate and work plans for each employee in the Directorate.
• Manage written contributions to departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc.

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Requirements :

• Science Degree (Bsc)/ Btech or relevant qualification. Must be registered with SACNASP as a Candidate Natural Scientist is compulsory.
• No previous experience required. A valid driver’s license.

Duties :

• Plan, design, operate and maintain engineering projects. Develop cost effective solutions according to engineering standards. Evaluate of existing technical manuals, standard drawings and procedures to incorporate new technology.
• Promote safety in line with statutory and regulatory requirements. Prepare inputs for the facilitation of resource utilisation.
• Adhere to regulations and procedures for SCM and HR administration. Report on service delivery. Keep up with new technologies and procedures.
• Research/literature studies on technical architectural technology to improve expertise. Liaise with relevant bodies/councils on architectural-related matters. Follow approved programme of development for registration purposes.

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Requirements :

• A qualification at NQF Level 6 or 7 in Human Resources Management. PERSAL Certificate is mandatory.
• A minimum of 5 years’ experience, of which 3 years should be at ASD level. A valid driver’s license. 

Duties :

• Manage and oversee the function of recruitment, advertising, including the management of the department’s day to day relationship with external advertising agents, ensuring that adverts are placed. Authorise weekly advertising schedule and final advert proofs for placement.
• Assist with off-site recruiting activities including participation in job fairs and professional information sessions. Quality check pre-screening, short listing and interview facilitation to ensure compliance and effective utilisation of resources.
• Assist with pre-screening and facilitation of interview processes for MMS and SMS positions and when required. Provide inputs in terms of work priorities in accordance with business needs. Serve as committee member on on-boarding committee and provide inputs where required. Manage monthly handover and processing of appointments. Ensure monthly information is communicated to all stakeholders and appointments are announced.
• Develop and maintain relationships with service providers. Manage services rendered by service providers in terms of SLA’s. Manage orders created for service providers in order to avoid overspending.
• Review service providers on database and source providers in terms of expertise required where necessary. Review and implement recruitment processes to ensure effective time-to-fill metrics are achieved, while managing to achieve EE targets. Provide inputs into monthly reports and interpret data to provide meaningful analysis.
• Oversee graduate recruitment and Employment Equity as well as Disability recruitment programmes. Ensure all recruitment policies, procedures and techniques are adhered to and provide inputs for policy and strategy reviews through the development of internal controls.
• Manage equipment in assessment room. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services.
• Develop and update the service delivery and work plan for subordinates. Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings.
• Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance

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Requirements :

• An undergraduate qualification (NQF 6)/ Degree (NQF 7) in Logistics Management/ Administration/Office Management/Public Administration/Public Management as recognised by SAQA.
• A minimum of 5 years relevant experience in office support services of which 3 years must be at junior management level. A valid driver’s license.

Duties :

• Develop policies and processes for office support and auxiliary services. Provide and maintain internal record management services. Maintenance of the File Plan. Provide centralized registry and driver/messenger services. Render food and office support services. Provide reproduction and mass printing services. Provide reception, telephonic, and switchboard services.
• Manage the co-ordination of Tele-directory communications. Manage frontline reception desk services to departmental internal and external clients. Develop a master plan to manage the logistics of all DID buildings. Perform contract management functions for internal projects in the Directorate.
• Develop full review report for gap analysis and intervention strategies. Set minimum standards for registry services and transport services. Establish appropriate service provider and contractor databases. Manage physical and electronic information and records.
• Manage administration and coordination of the electronic management system, manage e-submissions and workflows. Manage registry per the National Archives Act. Develop a transport services blueprint. Manage the daily rendering of messenger and courier services. Manage mass reproduction functions.
• Provide professional secretariat services for executive meetings and executive committees. Manage rendering of departmental Diaries services. Ensure the Terms of Reference (ToRs) and Charters for management meetings are adopted, approved and ensure that they are updated as and when necessary. Ensure compliance with the Management and Performance Management Tool (MPAT) reporting timelines.
• Ensure that request for meetings documents are submitted to managers within deadlines. Quality control of documents received from managers and forwarded for approval. Ensure that documents received comply with the standard template for management meetings.
• Ensure that documents are produced and packs distributed to relevant stakeholders. Ensure that all received document for meetings are circulated to managers. Ensure that meeting proceedings (e.g.) minutes taking and action list / urgent decisions for the meetings are drafted and circulated to managers. Ensure that recorded decisions are communicated timeously to the respective managers for implementation.
• Ensure that follow-ups on the action list are done with respective managers and that the consolidated action list are done with respective managers and that the consolidated actions list of the inputs are received from managers. Maintain a record of decisions for each meeting. Ensure that adopted minutes of each financial year are approved and are archived. Ensure that meetings are recorded and audio recordings are kept safely for future reference.

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Requirements :

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/ Economics/Accounting/ Logistics. A minimum of 1- 2 years ‘experience.

Duties :

• Assist to prepare pre-qualification and / or tender documents, as appropriate, that are compatible with the approved procurement plan. Assist to incorporate the evaluation criteria. Assist to incorporate the contract options. Assist to identify sections in the bid documentation that require additional information or amendments.
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures. Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee.
• Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee. Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed.
• Assist to prepare reports to record the outcome of investigation. Assist to establish a filing system for keeping of records. Keep records or submit to relevant sub directorate.

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Requirements :

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/ Economics/Accounting. A minimum of 2- 3 years’ experience. 

Duties :

• Assist to prepare pre-qualification and / or tender documents, as appropriate, that are compatible with the approved procurement plan. Assist to incorporate the evaluation criteria. Assist to incorporate the contract options. Assist to identify sections in the bid documentation that require additional information or amendments.
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures. Assist to prepare a tender/quotation register to track and manage the tender process. [Includes the validity period of tenders and adherence to timeframes].
• Assist to perform a risk analysis based on the highest-ranking tenders or in line with the Construction Procurement Policy. [Capability, capacity and performance, legal status, conflict of interest, validate offices & assets].Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee.
• In the case of expressions of interest the following is applicable: Assist to prepare an expression of interest evaluation register to track and manage the process. Assist to record all scores against approved evaluation criteria. Assist to prepare letters to inform tenderers in writing on the outcomes of the tender award process. [Award and non-awards].
• Publish tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract and brand names. Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed.
• Assist to prepare reports to record the outcome of investigation. Supervise the collection of documents. Submit copies of documents. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• An undergraduate qualification at NQF Level 6 / 7 in Supply Chain Management or Economics or Accounting. A minimum of 3 years’ experience of which 2 years should be at supervisory level.

Duties :

• Prepare pre-qualification and / or tender documents, as appropriate, that are compatible with the approved procurement plan. Incorporate the evaluation criteria. Incorporate the contract options. Assist to identify sections in the bid documentation that require additional information or amendments.
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures. Prepare a tender/quotation register to track and manage the tender process. [Includes the validity period of tenders and adherence to timeframes].
• Assist to perform a risk analyses based on the highest-ranking tenders or in line with the Construction Procurement Policy. [Capability, capacity and performance, legal status, conflict of interest, validate offices & assets].Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee.
• In the case of expressions of interest the following is applicable: Prepare an expression of interest evaluation register to track and manage the process. Assist to record all scores against approved evaluation criteria. Prepare letters to inform tenderers in writing on the outcomes of the tender award process. [Award and non-awards].
• Publish tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract and brand names. Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed.
• Assist to prepare reports to record the outcome of investigation. Develop a tracking system to control the flow of tender documents. Establish a filing system for keeping of records. Submit copies of documents for updating of Project Files by the Deputy Director: Contracts and Performance.
• Manage human resources and maintain discipline. Manage training and development of personnel according to agreed training interventions. Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to personnel on performance. Mentor and coach personnel. Plan and allocate work responsibilities and processes to control work performance including quality assurance

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Requirements :

• Grade 12 Certificate. No previous experience required.

Duties :

• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component.

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Requirements :

• A qualification at NQF Level 6/7 in Supply Chain Management/Logistics/Cost and Management Accounting/Business Management/Strategic Source/Purchasing Management. A minimum of 2 – 3 years’ experience.

Duties :

• Receive all movable assets. Perform quantity and quality control. Allocate inventory and bar codes to assets. Capture asset information in the relevant registers. Determine the asset allocation according to furniture and equipment policy and procedures of the department.
• Capture asset information on the inventory list of the asset holder. Issue asset and inventory list to asset holder.
• Facilitate delivery of assets to asset holder. Facilitate approval of the movable asset register updates. Monitor assets for compliance with asset control prescripts. Monitor assets for physical condition, utilization functionality and financial performance.
• Monitor the performance of asset verification according to prescribed time frames. Compile reports on the state of assets. Inform, guide and advise departmental employees on asset management matters.
• Contribute to design and development of asset management systems, policies, strategic and annual

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Requirements :

• An undergraduate qualification at NQF Level 6 / 7 in Supply Chain Management/Economics/Accounting/Public Adminstration.
• A minimum of 3 years’ experience of which 2 years should be at supervisory level.
• Knowledge of the Public Service Regulatory Framework. Knowledge of the departmental Strategy. 

Duties :

• Supervise preparation and issuing of agendas for different procurement Committees and meetings. Coordinate completion of attendance registers and capturing of minutes of meetings.
• Validate the correctness and professional quality standards of the minutes before being issued. Notify the Accounting Officer, Auditor General and Provincial Treasury if the Bid Adjudication Committee recommends a different bidder than the one recommended by Bid Evaluation Committee.
• Coordinate the recordings and safekeeping of all agendas and minutes and follow ups with the relevant stakeholders on the implementation of decisions recorded in minutes. Supervise the development and updating of a database with contact details of all members of the SCM committees.
• Quality assure submissions of BAC. Coordinate circulation of decisions of BAC. Supervise filing of minutes and other administrative documentation. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• A qualification at (NQF 6) /Degree (NQF 7) in Development Studies, Public Administration, Social Sciences or equivalent qualification as recognised by SAQA.
• A minimum of 5 years relevant public or private sector experience in of which 3 years must be at ASD level. A valid driver’s license. 

Duties :

• Advocate for gender, women, youth, disability, older persons, LGBTIQ+ and historically disadvantaged needs to be considered and integrated in departmental planning processes. Provide strategic and operational support to various Directorates/ Sub-Directorates on compliance with National and Provincial reporting obligations related to matters of transformation and mainstreaming.
• Co -ordination role in respect of main streaming of historically disadvantaged, women, LGBTIQ+, persons with disabilities, older persons and youth development issues in the departmental programmes and budgets. Development and monitoring of policy frameworks, strategies, plan of action , minimum norms, standards and practice in respect of mainstreaming of historically disadvantaged and targeted / vulnerable groups.
• Provide analytical research, monitoring and report writing capacity . Implement performance review mechanisms established to continuously monitor and evaluate all programmes as informed by the status quo report as well the 5years POA of the Department and Provincial Government.
• Manage the implementation of advocacy and awareness campaigns to further the rights of youth in the department and in Province. Co -ordinate the Departmental and Municipal Intergovernmental gender, disability and older persons, youth and LGBTIQ+forums and sectorial meetings to institutionalize delivery to the targeted / vulnerable groups.
• Compilation of regular reports for the various targeted stakeholders and organs of Government. Uphold and contribute towards Good-Governance & Management practices and implementation of Batho- Pele principles.

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Requirements :

• A qualification at NQF Level 6/7 in Supply Chain Management/Logistics/Cost and Management Accounting/Business Management/Strategic Source/Purchasing Management.
• A minimum of 2 – 3 years of experience.

Duties :

• Receive requisitions. Process requisitions. Coordinate the placement of orders for goods and services. Place orders for the service in case of a required service. Order and acquire goods if not a store item or the item is not in stock.
• Receive and check goods. Capture goods on relevant procurement system. Return damaged incorrect and substandard goods. Issue goods as required.
• Prepare and collect payment documents. Facilitate continuous monitoring of inventory. Facilitate stock taking according to stock taking plan.
• Conduct comparison of stock counted with official records. Identify outdated, unserviceable, redundant and obsolete stock.
• Prepare the identified stock for disposal. Develop proposals for the disposal method. Preset to the disposal committee for approval.

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Requirements :

• A qualification at NQF 6 or 7 in Security Management/ Social Sciences.
• A minimum of 5 years’ experience, of which 3 years should be at middle managerial level. A valid driver’s license. State Security Agency (SSA) Security Manager’s Course. 

Duties :

• Draft internal security policy and guidelines for all departmental buildings and monitor compliance. Develop a strategy to mitigate risk, maintain continuity of operations and safeguard the institution. Provide advice and guidance with regards to security policies and standards. Advise management on security matters.
• Conduct threat and risk assessments within the Department and recommend countermeasures commensurate with the risk identified. Create and maintain a security risk awareness program. Monitor the extent of adherence/compliance to the security policy and measures and initiate corrective/disciplinary measures.
• Create, develop and maintain a security training capacity for the department and conduct training sessions of all officials. Liaise with other organs of state on security matters. Research and deploy state-of-the art technology solutions and innovative security management techniques to safeguard the Department’s assets.
• Implement the MPSS and MISS. Coordinate and implement site security, operations and activities to ensure protection of executives, managers, employees, customers, stakeholders, visitors, etc and physical and information assets, while ensuring optimal use of personnel and equipment.Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services.
• Develop and update the service delivery and work plan for subordinates. Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants.

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Requirements :

• Secretarial Diploma (NQF Level 5) or equivalent. A minimum 3 – 5 years’ experience in rendering a support service to senior management

Duties :

• Receive telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded. In the process the job incumbent should finalize some enquiries. Perform advanced typing work. Operate and ensures that office equipment, e.g. fax machines and photocopiers are in good working order.
• Record engagements of the senior manager. Utilize discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Coordinate with and sensitizes/advises the manager regarding engagements. Compile realistic schedules of appointments. Ensure the effective flow of information and documents to and from the office of the manager.
• Ensure the safe keeping of all documentation in the office in line with relevant legislation and policies. Scrutinize routine submissions/reports and make notes and/or recommendations for the manager. Obtain inputs, collate and compile reports, e.g. Progress reports, monthly reports, management reports. Respond to inquiries received from internal and external stakeholders. Draft documents as required.
• File document of the manager and the unit where required. Collect, analyze and collate information requested by the manager. Clarify instructions and behalf of the manager. Coordinate travel arrangements. Prioritize issues in the office of the manager. Manage the leave register and telephone accounts for the unit.
• Handle the procurement of standard items like stationery and refreshments. Obtain the necessary signatures on documents like procurement advice and monthly salary reports. Coordinate logistical arrangements for meetings when required.
• Scrutinize documents to determine actions/information/other documents required for the meetings. Collect and compile necessary documents for the manager to inform him/her of the contents. Record minutes /decisions and communicate to relevant role-players, follow-up upon progress made. Prepare briefing notes for the manager as required. Collect and coordinate all the documents that relate to the manager’s budget.
• Assist the manager in determining funding requirements for purposes of MTE submissions. Keep records of expenditure commitments, monitor expenditure and alert the manager of possible over and under spending. Check and correlate BAS reports to ensure that expenditure is allocated correctly. Identify the need to move funds between items, consult with the DDG and compile draft memos for this purpose.
• Compare the MTEF allocations with the requested budget and inform the DDG of changes. Remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager. Remain abreast with the procedures and process that apply in the office of the manager.

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Requirements :

• A qualification at NQF level 7 in Supply Chain Management/Accounting/Economics. A minimum of 5 years’ experience, of which 3 years should be at junior managerial level. A valid driver’s license. 

Duties :

• Manage advertising the invitation to tender on the CIDB iTender/Register of Projects and/or on the Government Tender Bulletin and/or in suitable media if required. – the task will be informed by the type of procurement procedures defined in the procurement strategy].
• It could also include invitations for expressions of interest. Prepare motivations for shortened periods of advertising of tenders and submit to Director SCM Construction Procurement [within thresholds]. Monitor the availability of tender documents.
• Manage the supply of tender documents, collection of deposits and issuing receipts. Monitor register of documents issued. Monitor existence of a dedicated, clearly marked tender box. Manage Tender Clarification Meetings. Validate additional information provided to tenderers.
• Manage the closing of the tender invitation and or expression of interest at the correct place, time and date. Monitor the opening of the tender box and recording of all tenders and/or expressions of interest that were received on time. Monitor the opening of all tenders and/or expressions of interest received on time in accordance with the procurement specification documentation.
• Monitor the return of tenders that were received late unopened with letter stating reason for return. Monitor opening of each tender in line with procurement specification document. Manage publication of the names of all tenderers that submitted on time on the Departmental website within 10 workdays after the closure date of the tender for a period of at least 30 days.
• Monitor the review of tenders to ascertain that all required documents are included in the tender proposal, documents are completed accurately and signed off by the tenderer. Monitor the verification of the tax compliance status, BBBEE status, declaration of interest and that bidder is not listed in the database of restricted suppliers or the register for tender defaulters.
• Monitor confirmation that joint venture contracts are included and signed [where applicable] and the registration of sub-contractors. Monitor confirmation that the required documentation in terms of professional registration has been provided. Monitor confirmation of the legality of the tenderers and their grading status on the CIDB grading system.
• Validate the schedule indicating which tenders are not responsive and the reasons for a tender to be non-responsive. Manage preparation of a tender/quotation register to track and manage the tender process. [Includes the validity period of tenders and adherence to timeframes].
• Monitor the evaluation of tenders/ quotations in line with the criteria stated on the bid documentation and the preference point system and the evaluation method adopted for the procurement. Monitor the evaluation of alternative built industry solutions if offered in tenders.
• Monitor scoring depending on agreed evaluation criteria. Manage the performance of a risk analyses based on the highest ranking tenders or in line with the Construction Procurement Policy. [Capability, capacity and performance, legal status, conflict of interest, validate offices & assets].
• Monitor compilation of a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee.
• In the case of expressions of interest the following is applicable: Manage preparation of an expression of interest evaluation register to track and manage the process. Monitor evaluation of expressions of interest in line with the criteria stated.
• Monitor evaluation of alternative built industry solutions if offered in submissions. Monitor scoring depending on agreed evaluation criteria. Monitor compilation of an expression of interest evaluation report from the designated official / Bid Evaluation Committee and make recommendations.
• Confirm the compliance of the procurement process with the requirements, integrity and reasonableness of the process. Preparation of Bid Adjudication Committee Report. Submit recommendations to the Accounting Officer or delegated Official. Manage preparation of letters to inform tenderers in writing on the outcomes of the tender award process. [Award and non-awards].
• Manage publication of tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract and brand names. Manage debriefing meetings if required. Determine appeals period. Manage investigations into complaints regarding the construction procurement system and/or processes followed. Formulate report on the outcome of the investigation.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• A qualification at NQF level 6/7 in Financial Management/Auditing. A minimum of 5 years’ experience of which 3 years should be at middle managerial level. A valid driver’s license.Knowledge of the public service regulatory framework.
• Knowledge of the department’s strategy. In depth knowledge of the public finance management Act, Treasury regulations, financial delegations and risk management.
• Sound knowledge of internal control framework. Public service anti-corruption strategy and fraud prevention measures, government financial systems, principles and practice of financial accounting. Auditing knowledge. 

Duties :

• Review the implementation of audit action plan (AG & GAS) designed to resolve audit findings with relevant management. Assess whether action plan have been fully implemented and identify obstacles preventing implementation and advice management accordingly.
• Implement and monitor a tracking tool for all requested information. Review the request received and facilitate the clarification of any discrepancies with auditors prior to circulating to the relevant managers for providing information within the agreed timelines. Manage the tracking of requested information to be submitted to the auditors daily and assist auditors with any uncertainties on process or process owners which may exist.
• Manage and guide the team with the quality assurance of all requested information and packaging for submission to auditors with within agreed timelines. Review and quality assure all responses of relevant managers according to supporting documents. Assess if responses are relevant to the actual finding and if action plans do in fact address the root causes for all such finding before submission to auditors. Facilitate the AG war room for tracking the implementation of audit recommendations.
• Prepare circulars on the improvement of internal controls to address the weaknesses identified during the audit. Coordinate awareness sessions of the internal control systems and its crucial role to departmental officials. Prepare and assess condonation request before approval of the CFO and HOD to request the condonation of Irregular Expenditure. Facilitate the assessment and determination of the Unauthorised, Irregular and Fruitless and Wasteful test.
• Follow up on the quarterly PFMA compliance reporting to GPT. Assess whether the correct identification of areas impacted by possible misconduct was made by the team and ensure the necessary referrals are made to the Risk management during the reviews and quality assurance of individual reports.
• Conduct Preliminary evaluation of the overall control environment through engagement with management, reviews of auditor’s report, approved plans, review of investigation as well as key controls assessment to be able to adequately commence the internal control plan.
• Facilitate the development of testing procedures for detail testing of all policies, legislations, norms and standards without assistance from supervisors. Prepare the consolidated reports on the specific work area which the assessment was undertaken for submission to the process owner and to CFO and HOD.
• Prepare SCOPA responses on internal control deficiencies. Prepare key control dashboard. Develop clean audit strategy. Prepare and maintain list of policies that are in place in the department. Benchmark existing policies against policies that should be in place for the department to function efficiently.
• Advise relevant components regarding the need to develop policies to improve internal controls and assist with development of policies and procedures. Review of existing policies from time to time and provide recommendations for improvement. Develop compliance universe and compliance action plans. Monitor and report to GPT on the progress of implementation of the compliance action plan quarterly.
• Coordinate the implementation of policies and procedures in the Department. Review test of controls in various business units. Review the implementation of financial reporting framework when preparing financial statements.
• Review the implementation of non-financial information framework when preparing annual performance plan and performance report. Review the quarter financial reports and annual financial report. Review quarterly performance report and annual performance report.
• Provide assurance on the procurement of goods and service by reviewing of the tender files and RFQ files. Provide assurance on the acceptance and transfer of immovable assets terms of section 42 of PFMA to CFO and HOD. Sign performance agreements for the unit based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage human resources in the unit and maintain discipline. Manage training and development of personnel according to agreed training interventions. Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions. Provide regular verbal and written feedback [aligned to quarterly performance assessments] to personnel on performance.
• Mentor and coach personnel. Determine the Human Resources needs of the unit in consultation with Corporate Services. Develop and update the service delivery and work plan for the unit.
• Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly personnel meetings. Manage and direct skills transfer between personnel in the unit and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• An undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting/ Logistics.
• A minimum of 1-2 years experience in Supply Chain Management. A valid driver’s license. 

Duties :

• Supply tender documents, collect deposits and issue receipts. Compile register of documents issued. Assist to provide for a dedicated, clearly marked tender box. Collect documents required for Tender Clarification Meetings. Record all tenders that were received late.
• Return of tenders that were received late unopened with letter stating reason for return. Open each tender in line with procurement specification document.
• Mark relevant documentation in line with the Departmental Construction Procurement Procedures. Publish the names of all tenderers that submitted on time on the Departmental website within 10 workdays after the closure date of the tender for a period of at least 30 days.
• Assist in developing a tracking system to control the flow of tender documents from advertising to handing over to Evaluations. Assist in establishing a filing system for keeping records. Keep records or submit them to relevant sub directorate.

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Requirements :

• A qualification at NQF Level 6 or 7 in Built Environment.
• A minimum of 5 years’ experience, of which 3 years should be at middle managerial level. A valid driver’s license. Registration with Professional Body [Technician/ Technologist/Engineer] will be added advantage.

Duties :

• Prepare annual operational plan. Prepare annual procurement plan. Manage funds for the boiler maintenance compliance with Public Finance Management Act and the Treasury Regulations. Monitor the updating of the maintenance management system in terms of approved plans. Analyse technical information. Make recommendations on interventions to be implemented. Monitor implementation of technical repairs. Provide guidance on repairs. Manage the provision of suppliers and spares.
• Manage the customisation of specifications. Manage the procurement through prescribed system. Monitor performance of suppliers. Intervene if performance of suppliers is below standards. Recommend payments of suppliers. Liaise with suppliers in terms of outsourced services.
• Provide inputs to specifications for new repairs. Manage the procurement process. Oversee effective implementation of new installations. Validate that users are trained on the use of new equipment. Validate that maintenance management system has been updated.
• Validate performance by suppliers before invoices are approved for payment.Plan and budget for water treatment. Manage procurement of Service Providers for water testing. Manage water treatment contracts. Interpret water testing results for updating of maintenance plans for Boilers. Meets with Heads of Health facilities and suppliers.
• Agree on service delivery standards and turnaround times. Keep Clients informed on progress. Follow up if Clients are satisfied with service standards and timeframes. Address complaints of Clients and manage feedback to Clients.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance

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Requirements :

• A qualification at NQF Level 6 or 7 in Built Environment. A minimum of 5 years’ experience, of which 3 years should be at middle managerial level. A valid driver’s license.

Duties :

• Manage the preparation of the annual operation plan. Manage the preparation of the annual procurement plan. Manage updating of the maintenance management systems in terms of approved plans. Manage the customizations of specifications.
• Manage the procurement processes of all goods and services, technical spares and supplies, including specification and participation in evaluation and bid adjudication. Control and monitor funds for the maintenance in compliance with PFMA and Treasury Regulations. Manage procurement through the prescribed system. Manage maintenance schedules (corrective and preventative) and maintenance plans.
• Conduct condition assessments related to all disciplines. Perform inspections, verify lifespan of electro-mechanical equipment and maintenance records. Manage implementation of day-to-day maintenance services. Manage implementation of routine and preventative maintenance services.
• Meet with Heads of health facilities and suppliers. Agree on service delivery standards and turnaround times. Follow up if clients are satisfied with services and timeframes. Address complaints of clients and manage feedback to clients. Sign performance agreements for the unit based on approved job descriptions, strategic and annual performance plans of the department.
• Manage training and development of personnel according to agreed training interventions. Manage the provision of equipment required by personnel for achievement of outputs. Provide regular verbal and written feedback to personnel on performance. Mentor and coach personnel.
• Develop a succession plan for the unit. Develop and update the service delivery and work plan for the unit. Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly personnel meetings.
• Manage skills transfer between personnel in the Maintenance Hub and outside technical assistants and/or consultants. Plan & allocate work responsibilities and processes to control work performance including quality assurance.

go to method of application »

Requirements :

• An undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting. A minimum of 3 years’ experience in Supply Chain Management of which 2 years must be at supervisory level. A valid driver’s license.

Duties :

• Advertise the invitation to tender on the CIDB iTender/Register of Projects and/or on the Government Tender Bulletin and/or in suitable media if required. – the task will be informed by the type of procurement procedures defined in the procurement strategy]. It could also include invitations for expressions of interest. Compile register of documents issued.
• Provide for a dedicated, clearly marked tender box. Assist in preparing presentations to inform potential service providers of the exact requirements of the procurement processes and project specific details. Assist in providing clarity to questions being posed at the Tender Clarification Meeting. [If there is no Clarification Meeting arranged, all replies to questions must be copied to all tenderers].
• Issue any additional information or addenda to tender documents if required. Close the tender invitation and or expression of interest at the correct place, time and date. Open the tender box and record all tenders and/or expressions of interest that were received on time.
• Open all tenders and/or expressions of interest received on time in accordance with the procurement specification documentation.Read out the name of the tenderer and if relevant the price [if required in terms of the procurement specification document].Monitor that tenders that were received late are dealt with in the correct manner.
• Monitor that tenders are opened, recorded and published correctly. Review vetting processes to understand all the requirements for vetting. Schedule annual validation of information on Supplier Data Base.Schedule vetting of all tenderers to comply with procurement plan schedules.
• Schedule vetting of public servants in collaboration with Corporate Services. Prepare progress reports on the scheduling of vetting processes and submit them to the Deputy Director: Acquisitions.
• Inform the Deputy Director: Acquisitions of any challenges with vetting processes in a pro-active manner. Develop and/or customize forms and procedures that will be used for all vetting processes. Validate that the information on the supplier database is correctly updated. Validate that communication with all Service Providers on the database to update their information where required through the Gauteng Department of Finance is implemented.
• Obtain updated lists of public servants that work in SCM in the Department, Infrastructure /Property Professionals in the Department projects and also the representatives of other Provincial Departments.
• Complete with the public servants the required forms for vetting. Interact with Corporate Services in the Department and NIA to manage and complete the vetting processes. Monitor changes in the human resources profile of SCM in GDID and/or any SCM committee to update vetting processes.
• Allocate tenders and/or expressions of interest for responsiveness testing. Monitor that responsiveness testing is correctly implemented. Sign off on responsible testing. Develop a tracking system to control the flow of tender documents from advertising to handing over to Evaluations.
• Establish a filing system for keeping records. Submit copies of documents pertaining to advertising, opening and recording of tenders and for vetting of suppliers for updating of Project Files by the Deputy Director: Contracts and Performance Submit copies of vetting of Public Servants to Corporate Services for record keeping on Personnel Files.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions.
• Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions. Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates.
• Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates. Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings.
• Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• A qualification at NQF Level 6 or 7 in Built Environment /Project Management.
• A minimum of 5 years’ experience, of which 3 years should be at middle managerial level. A valid driver’s license.

Duties :

• Prepare annual operational plan. Prepare annual procurement plan. Manage funds for the boiler maintenance compliance with Public Finance Management Act and the Treasury Regulations.
• Monitor the updating of the maintenance management system in terms of approved plans. Analyse technical information. Make recommendations on interventions to be implemented. Monitor implementation of technical repairs. Provide guidance on repairs. Manage the provision of suppliers and spares.
• Manage the customisation of specifications. Manage the procurement through prescribed system. Monitor performance of suppliers. Intervene if performance of suppliers is below standards. Recommend payments of suppliers. Liaise with suppliers in terms of outsourced services.
• Provide inputs to specifications for new repairs. Manage the procurement process. Oversee effective implementation of new installations. Validate that users are trained on the use of new equipment. Validate that maintenance management system has been updated. Validate performance by suppliers before invoices are approved for payment.Plan and budget for water treatment. Manage procurement of Service Providers for water testing.
• Manage water treatment contracts. Interpret water testing results for updating of maintenance plans for Boilers. Meets with Heads of Health facilities and suppliers. Agree on service delivery standards and turnaround times. Keep Clients informed on progress. Follow up if Clients are satisfied with service standards and timeframes. Address complaints of Clients and manage feedback to Clients.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance

go to method of application »

Requirements :

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Economics/Accounting as recognized by SAQA. A minimum of 2 – 3 years’ experience. A valid driver’s license.

Duties :

• Assist to advertise the invitation to tender on the CIDB iTender/Register of Projects and/or on the Government Tender Bulletin and/or in suitable media if required – the task will be informed by the type of procurement procedures defined in the procurement strategy. It could also include invitations for expressions of interest. Make tender documents available. Supply tender documents, collect deposits and issue receipts. Compile register of documents issued. Assist to provide for a dedicated, clearly marked tender box.
• Collect documents required for Tender Clarification Meetings. Issue any additional information or addenda to tender documents if required. Record all tenders that were received late. Return of tenders that were received late unopened with letter stating reason for return. Open each tender in line with procurement specification document. Mark relevant documentation in line with the Departmental Construction Procurement Procedures.
• Publish the names of all tenderers that submitted on time on the Departmental website within 10 work days after the closure date of the tender for a period of at least 30 days. Assist with vetting processes. Collect all relevant vetting forms. Validate correctness of data on vetting forms. Undertake physical vetting processes where required. Extract a list of all suppliers that provide professional consulting services and contractor services on a recurring basis.
• Validate the correctness of their information on the Supplier Data Base in terms of addresses, bank details, tax clearance certificates, Broad Based Black Economic Empowerment Verification Certificates, etc. Communicate with all Service Providers on the data base to update their information where required through Gauteng Department of Finance.
• Administer through Gauteng Department of Finance the on-going updating of correct information for Contractors and Professional Service Providers on the Supplier Data Base. Review tenders to ascertain that all required documents are included in the tender proposal, documents are completed accurately and signed off by the tenderer.
• Verify the tax compliance status, BBBEE status, declaration of interest and that bidder is not listed in the database of restricted suppliers or the register for tender defaulters. Confirm that joint venture contracts are included and signed [where applicable] and the registration of sub-contractors. Confirm that the required documentation in terms of professional registration has been provided.
• Confirm the legality of the tenderers and their grading status on the CIDB grading system. Prepare schedule indicating which tenders are not responsive and the reasons for a tender to be non-responsive. Assist to develop a tracking system to control the flow of tender documents from advertising to handing over to Evaluations. Assist to establish a filing system for keeping of records. Keep records or submit to relevant sub directorate.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• A qualification at NQF Level 7 or equivalent qualification as recognised by SAQA in NQF level 7 in SCM or Finance. A minimum of 3 years’ experience in Contract management of which 2 years must be at supervisory level. A valid driver’s license. 

Duties :

• Administer variations to the contracts. Evaluate applications for price adjustments and invoke penalty clauses. Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Undertake dispute resolutions and ensure that all documentation is prepared and available to resolve disputes. Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
• Monitor supplier performance according to the contract and service level agreement. Monitor supplier performance according to the contract and service level agreement. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

go to method of application »

Requirements :

• An undergraduate qualification at NQF Level 7 in Supply Chain Management or relevant qualification as recognized by SAQA. A minimum of 3 years’ experience, of which 2 years should be at supervisory level. A valid driver’s license.

Duties :

• Research the relevant identified needs (in line with the SCM strategy). Analyse requirements, undertake research, determine and develop proposals for implementation. Assess the results of the research on the market, interpret and develop proposals for procurement methodology. Ensure compliance with quality requirements.
• Determine whether specifications should contain any special conditions. Collect information from the relevant role players according to the prescribed template. Check (engage) and analyse the information. Confirm availability of budget. Check alignment against strategic and other objectives.
• Consolidate into procurement plan and table for approval by the accounting officer. Determine whether a specification for the relevant commodity exists. If not, oversee the collection and collation of information and the compilation of specifications/terms of reference. Compile and publish request for proposals as required. Perform general quality assurance of information in the supplier database.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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Requirements :

• An undergraduate qualification at NQF Level 7 in Property Management/ Facilities Management/ Real Estate/BSc in Civil/Electrical/Building Engineering as recognized by SAQA.
• A minimum of 5 years’ experience in facilities or buildings management at senior managerial level. A valid driver’s license. Pre-Entry SMS Certificate.

Duties :

• Develop strategic plans for current issues in facilities management (including capital works). Manage facility assessments including planning and budgeting to inform maintenance services for leased out, unoccupied buildings and Surplus to Requirements (STRs) properties.
• Manage the provision of hard and soft services. Manage the provision of property physical verification and inspections (leased and unoccupied properties and vacant land). Ensure that facilities meet legislative prescripts (including health, security and energy efficiency requirements). Ensure that landlords maintain facilities and comply with OHS and other legislative requirements in line with Service Level Agreements. Conduct research to identify new technologies to improve efficiency and cost reduction in facilities management.
• Coordinate Architects, Engineers and Contractors to ensure facilities management projects are completed within time and costs. Establish and enforce safety protocols in all facilities to ensure employee health and wellbeing. Manage development and implementation of maintenance plans for all government-owned facilities.
• Manage and direct standardization of Facilities Management processes, procedures and controls to ensure uniformity within DID to minimize the organisation’s financial and legal risks. Manage facilities lease contracts and bidding processes.
• Ensure optimal occupancy of all immovable assets leased (Space Planning). Manage the setting of norms and standards for leases. Manage interaction with Provincial Departments to ascertain budgets for leases and finalized lease requirements.
• Manage the procurement of leases supported by the Departmental Supply Chain Management. Manage lease portfolios and contracts in line with service level agreements and contract conditions. Manage the payment of leases. Manage the design of guidelines for the inspection of leased properties and capacitate infrastructure units on the application of the guidelines. Manage debtors in terms of utilities services.
• Manage and direct the development and implementation of building maintenance policies, processes, standard procedures and control framework to ensure compliance with governance and best practice. Sign performance agreements for the unit based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage human resources in the unit and maintain discipline. Manage training and development of personnel according to agreed training interventions. Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions. Provide regular verbal and written feedback [aligned to implementation of risk mitigation strategies quarterly performance assessments] to personnel on performance. Mentor and coach personnel. Determine the Human Resources needs of the unit in consultation with Corporate Services.
• Develop and update the service delivery and work plan for the unit. Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly personnel meetings.
• Manage and direct skills transfer between personnel in the unit and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance. Manage funds in the unit in compliance with Public Finance Management Act and the Treasury Regulations. Limit under spending or overspending by the unit in terms of the departmental budget allocations.
• Manage client relations and stakeholder management. Manage risks and. Align the strategic priorities and the work plans of the unit with the priorities of DID. Develop operational plans for Branch and work plans. Manage written contributions to departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc.