Senior Administrative Officer: Tender Evaluations at Gauteng Department Of Infrastructure Development

Requirements :

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/ Economics/Accounting. A minimum of 2- 3 years’ experience. 

Duties :

• Assist to prepare pre-qualification and / or tender documents, as appropriate, that are compatible with the approved procurement plan. Assist to incorporate the evaluation criteria. Assist to incorporate the contract options. Assist to identify sections in the bid documentation that require additional information or amendments.
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures. Assist to prepare a tender/quotation register to track and manage the tender process. [Includes the validity period of tenders and adherence to timeframes].
• Assist to perform a risk analysis based on the highest-ranking tenders or in line with the Construction Procurement Policy. [Capability, capacity and performance, legal status, conflict of interest, validate offices & assets].Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee.
• In the case of expressions of interest the following is applicable: Assist to prepare an expression of interest evaluation register to track and manage the process. Assist to record all scores against approved evaluation criteria. Assist to prepare letters to inform tenderers in writing on the outcomes of the tender award process. [Award and non-awards].
• Publish tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract and brand names. Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed.
• Assist to prepare reports to record the outcome of investigation. Supervise the collection of documents. Submit copies of documents. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Manage subordinates and maintain discipline. Manage training and development of subordinates according to agreed training interventions. Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions.
• Provide regular verbal and written feedback [aligned to quarterly performance assessments] to subordinates on performance. Mentor and coach subordinates. Determine the Human Resources needs for subordinates in consultation with Corporate Services. Develop and update the service delivery and work plan for subordinates.
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles and priorities of the Department through quarterly subordinate meetings. Manage skills transfer between subordinates and outside technical assistants and/or consultants. Plan and allocate work responsibilities and processes to control work performance including quality assurance.