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  • Posted: Apr 22, 2020
    Deadline: May 5, 2020
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    Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students. The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape...
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    Commercial Contracts Administrator

    Duties        
    This role requires providing commercial contracts administrative support within the Faculty through: 

    • Managing the commercial contracts process within the Faculty;
    • Liaising with SU’s Legal Division in so far as commercial contracts are concerned;
    • Liaising with various support divisions within SU during the contract vetting and negotiation process;
    • Maintaining an effective electronic filing system;
    • Organising and analysing information received from within the Faculty;
    • Cross checking and validating information;
    • Preparing written reports and correspondence where required;
    • Checking and editing forms and documents for accuracy;
    • Building-and maintaining databases and organising and tracking case files within the Faculty;
    • Establishing and maintaining accurate electronic databases and distribution and contact lists within the Faculty;
    • Compiling and editing correspondence, reports and other forms of communication;
    • Responding to requests for documents and information;
    • Performing routine administrative tasks;
    • Typing letters, memoranda and other relevant documents;
    • Handling and/or referring general high-level enquiries from within the Faculty to SU’s Legal Division;
    • Assisting in the preparation of relevant documentation;
    • Assisting with the coordination of follow-up actions arising from meetings.

    Job Requirements        

    • A tertiary qualification in paralegal studies at NQF Level 6, or at least 80% of modules completed towards a paralegal qualification;
    • Broad knowledge of legal terminology and legal communication principles and practices;
    • Experience in contract drafting;
    • Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook) and web applications;
    • Strong interpersonal and communication skills;
    • Customer service orientation;
    • Ability to effectively plan, organise, prioritise and anticipate future obstacles;
    • Ability to function accurately and effectively under pressure;
    • Strong research and analytical skills;
    • Problem-solving aptitude and critical thinking ability;
    • Meticulous attention to detail and accuracy;
    • Ability to maintain a high degree of confidentiality;
    • Strong time-management skills;
    • Ability to work independently.

     
    Competency required
    Technical competence:

    • Demonstrating technical proficiency and comprehends its impact on work unit responsibilities.

    Planning and organising:

    • Establishing policies, guidelines, plans and priorities required to meet work unit or organisation objectives in a structured and thorough manner.

    Accuracy and attention to detail:

    • The ability to consistently follow processes and complete tasks while being alert and thorough in order to maintain high standards of preciseness and correctness in work output.

    Communication:

    • Listening to and relaying information and expectations clearly to others.

    Interpersonal effectiveness:

    • Maintaining cooperative working relationships in order to achieve work goals.

    Self-management:

    • Showing adaptability to the changing world, taking advantage of new ways of doing things.

    Service commitment:

    • Adapting and maintaining a customer-focused mind-set that acknowledges the importance and value of the customer and acting accordingly.

     
    Recommendation        

    • Relevant experience in a higher education environment.

    Closing date: 30/04/2020

    Method of Application

    Interested and qualified? Go to Stellenbosch University on sun-e-hr.sun.ac.za to apply

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