Commercial Sales Executive Assistant at Bayer

Job Purpose:

• Provides support to our Commercial Sales leadership team.
• This role goes beyond traditional administrative duties, requiring a proactive individual who can leverage digital tools, automation, and AI to streamline operations, enhance presentations, and support data-driven decision-making.

Key Tasks and Responsibilities:
Sales & Commercial Team Support

• Assist in the preparation of high-impact presentations and sales materials using PowerPoint, Canva, or other design tools.
• Create and maintain dashboards to track sales performance, KPIs, and market trends.
• Support the team with automation of repetitive tasks using tools like Power Automate, Excel macros, or AI assistants.
• Collaborate with cross-functional teams to gather data and insights for reporting and strategic planning.

Executive Support

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Organize domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential information with discretion and professionalism.

Digital & AI Enablement

• Utilize AI tools to summarize reports, generate insights, and optimize workflows.
• Maintain and improve digital filing systems and shared workspaces (e.g., SharePoint, Teams).
• Stay updated on emerging digital tools and recommend solutions to improve team efficiency.

Required Qualifications:

• Qualify- Proven experience as an Executive Assistant or similar role, preferably in a commercial or sales environment.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and collaboration platforms (Teams, SharePoint). Experience with dashboard creation tools (e.g., Power BI, Tableau) and automation platforms (e.g., Power Automate). Familiarity with AI tools and digital productivity solutions. -
• Excellent organizational, communication, and interpersonal skills. - Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Tech-forward mindset with a passion for continuous improvement.
• High attention to detail and a proactive approach to problem-solving.
• Comfortable working in a fast-paced, dynamic environment. - Strong business acumen and understanding of sales processes.