Committee and Communications Officer: Academic Administration (Post Level 9) at Stellenbosch University

Duties/Pligte

• Providing professional and effective service to the Faculty of Medicine and Health Sciences' Undergraduate and Postgraduate Teaching committees, the Readmission Appeals Committee, and the Strategic Committee on Recruitment Selection and Admissions.
• Information management (disseminating information and resolutions in a suitable and timely way, and record-keeping).
• Committee administration and facilitation, including: drawing up agendas and document bundles for meetings; keeping to strict timelines; logistical arrangements regarding meetings (e.g. scheduling); effective running of the meetings; advising on procedures and other governance aspects; taking minutes and writing reports;communicating resolutions; ensuring that the action list after the meeting has been executed timeously; archiving relevant documents and decisions.
• Developing and executing internal and external communication strategies aligned with the Centre's goals.
• Drafting, editing, and distributing high-quality written content (e.g., letters, newsletters, reports, and web content).
• Maintaining and updating the Centre's website and input for social media platforms.
• Supporting the communication planning and promotion of events, campaigns, and stakeholder engagements.
• Managing the editorial and content yearbook edits of the FMHS yearbook.
• Collaborating with various departments to ensure accurate and coherent messaging.
• Monitoring and evaluating communication efforts and adjusting strategies as needed.
• Ensuring consistent use of SU branding, tone, and messaging across all channels.
• Executing administrative tasks within the CAA (Tygerberg).

Job Requirements/Pos Vereistes

• A university degree (or an equivalent NQF 7 qualification), AND at least three years' relevant committee and communication experience within a higher education institution, OR at least four years' other relevant experience.
• Or recognition of prior learning (RPL): A diploma (or an equivalent NQF 6 qualification), AND at least four years' relevant committee and communication experience within a higher education institution, OR at least five years' other relevant experience.
• Proven experience with writing minutes and reports and correspondence with internal and external stakeholders.
• The ability to maintain high standards of confidentiality.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Excellent communication ability in English and another official South African language.
• High-level organisational, time management, and planning skills.
• Precise attention to the finest detail.
• The ability to maintain high levels of concentration for long periods of time.
• Professionalism, tact, and integrity.
• The ability to work as part of a team and to lead project teams from time to time.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as MS Teams) and other related technologies or software.
• Proven experience in database management.
• Proven understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience in and knowledge of a Health Science faculty or similar context.Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Closing Date 04-Sep-2025