Hot Jobs at Stellenbosch University

Duties/Pligte

• Leading and managing staff in the Undergraduate Selection Office and Academic Administration at Tygerberg campus, ensuring smooth daily operations.
• Overseeing the integrity, compliance, and quality assurance of undergraduate selection processes in collaboration with Faculty leadership and stakeholders.
• Managing processing of selection applications and decisions, documentation, and reporting, including resolution of system errors and risk tracking.
• Supporting the Centre for Undergraduate Bursaries and Loans (CUBL) and the Central Applications and Student Accommodation Offices, based on Tygerberg campus, in its daily operations and service delivery.
• Liaising with internal and external stakeholders, including selection panels, Faculty management, central applications, recruitment teams, the national and provincial Departments of Health, and professional bodies like the South African Nursing Council (SANC) and the Health professions Council of South Africa (HPCSA).
• Participating in recruitment events, preparing marketing materials, and responding to programme/selection enquiries from applicants and the public.
• Supporting the National and Provincial health department in medical internship and community service placements for undergraduate graduates, and providing statistics to the National
• Department of Health on prospective qualifying graduates.
• Managing professional registration processes with the HPCSA and SANC, including payments, application for additional training numbers, and compliance records.
• Providing strategic and administrative support to the Deputy Registrar to enhance operational efficiency and service quality in the Centre for Academic Administration (Tygerberg campus).

Job Requirements/Pos Vereistes

• A university degree or an equivalent NQF 7 qualification.
• At least five years' relevant experience within a higher education institution, or at least seven years' related experience.
• At least three years' experience in staff management or project management which does not have to be linked to the "related" or "relevant" experience listed above.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• Excellent report writing and proven presentation skills.
• Proven ability to manage problem and conflict situations in a diplomatic manner.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Proven record of producing high level reports and correspondence with internal and external stakeholders.
• A proven record of professionalism, tact and integrity.
• Proven ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency with SharePoint, Adobe Acrobat and virtual meeting platforms such as MS Teams) and other related technologies or software.
• Proven experience in database management.
• Understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge in a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Closing Date 03-Sep-2025

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Duties/Pligte

• Providing professional and effective service to the Faculty of Medicine and Health Sciences' Undergraduate and Postgraduate Teaching committees, the Readmission Appeals Committee, and the Strategic Committee on Recruitment Selection and Admissions.
• Information management (disseminating information and resolutions in a suitable and timely way, and record-keeping).
• Committee administration and facilitation, including: drawing up agendas and document bundles for meetings; keeping to strict timelines; logistical arrangements regarding meetings (e.g. scheduling); effective running of the meetings; advising on procedures and other governance aspects; taking minutes and writing reports;communicating resolutions; ensuring that the action list after the meeting has been executed timeously; archiving relevant documents and decisions.
• Developing and executing internal and external communication strategies aligned with the Centre's goals.
• Drafting, editing, and distributing high-quality written content (e.g., letters, newsletters, reports, and web content).
• Maintaining and updating the Centre's website and input for social media platforms.
• Supporting the communication planning and promotion of events, campaigns, and stakeholder engagements.
• Managing the editorial and content yearbook edits of the FMHS yearbook.
• Collaborating with various departments to ensure accurate and coherent messaging.
• Monitoring and evaluating communication efforts and adjusting strategies as needed.
• Ensuring consistent use of SU branding, tone, and messaging across all channels.
• Executing administrative tasks within the CAA (Tygerberg).

Job Requirements/Pos Vereistes

• A university degree (or an equivalent NQF 7 qualification), AND at least three years' relevant committee and communication experience within a higher education institution, OR at least four years' other relevant experience.
• Or recognition of prior learning (RPL): A diploma (or an equivalent NQF 6 qualification), AND at least four years' relevant committee and communication experience within a higher education institution, OR at least five years' other relevant experience.
• Proven experience with writing minutes and reports and correspondence with internal and external stakeholders.
• The ability to maintain high standards of confidentiality.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Excellent communication ability in English and another official South African language.
• High-level organisational, time management, and planning skills.
• Precise attention to the finest detail.
• The ability to maintain high levels of concentration for long periods of time.
• Professionalism, tact, and integrity.
• The ability to work as part of a team and to lead project teams from time to time.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as MS Teams) and other related technologies or software.
• Proven experience in database management.
• Proven understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience in and knowledge of a Health Science faculty or similar context.Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Closing Date 04-Sep-2025

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Duties/Pligte

• Actively assisting the sales and marketing manager in the sales and marketing of gym services and products.
• Actively seeking opportunities to generate new leads and prospects with continuous follow-up that can lead to new membership sales.
• Ensuring that the minimum daily activity requirement is reached with 22 contacts, six appointments, three presentations and two sales.
• Ensuring that potential members are provided with reliable and accurate information relating to possible sales.
• Assisting the sales and marketing manager to establish and implement a social media marketing planner.
• Establishing an effective new member referral system that will be useful in generating new business.
• Ensuring sound knowledge of matters relating to all gym services, including knowledge of gym equipment, exercise benefits and exercise in general.
• The ability to assist in frontline/reception duties if and when required by the sales and marketing manager.
• Confidently overcoming objections relating to possible sale of new contracts.
• Performing all necessary administrative functions for the position, including keeping accurate records and providing feedback on opportunities, prospects, sales activities and sales.
• Assisting with the overall management of unpaid debit orders.
• Ensuring ethical, honest, and responsible conduct at all times.
• Adhering to Occupational Health and Safety and company Policy and Procedures.

Job Requirements/Pos Vereistes

• At least Grade 12 (Senior Certificate), although a post-school qualification in sales/marketing/advertising would be advantageous.
• At least two to three years' general work experience.
• The ability to work as an individual in a team environment.
• Computer literate (Microsoft Windows and Excel).
• Excellent planning, administrative and organisational skills.
• Exceptional customer service skills.
• Good written and verbal communication skills.
• Must be willing to work after hours and on weekends.
• Be a self- and target driven individual.

Recommendation/Aanbeveling

• Fitness industry-related qualification and experience.
• Own transport.

Closing Date 04-Sep-2025

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Duties/Pligte

• Developing and implementing strategic goals and action plans related to the Open Access (OA) Scholarship.
• Effectively organising operations within OA Scholarship.
• OA administration, including reviewing policies and managing publishers' accounts.
• Forging and sustaining collaborations with publishers and other bodies such as SANLiC that operate within OA Scholarship.
• Monitoring, evaluating and reporting on OA initiatives.
• Providing client service in terms of assisting researchers, staff and students with issues related to OA publishing.
• Open Access advocacy, marketing and training.

Job Requirements/Pos Vereistes

• Bachelor's degree in Library and Information Science, OR a bachelor's degree PLUS a postgraduate diploma in Library and Information Science, or equivalent qualification, e.g., a bachelor's degree in Knowledge Management.
• At least five years' relevant experience in an academic or research library environment.
• Thorough knowledge of Open Access Scholarship.
• Thorough knowledge of scholarly communication and the academic publishing industry.
• Advanced knowledge of an academic library, its services, resources, facilities and infrastructure.
• Knowledge of institutional repositories.
• Advanced knowledge of OA and open science developments both nationally and internationally.
• Report writing skills.
• Planning and organisational skills.
• Strategic thinking skills.

Recommendation/Aanbeveling

• A postgraduate qualification is strongly recommended.
• Middle management experience in an academic or research library is a strong recommendation.

Closing Date 08-Sep-2025

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Duties/Pligte

• Utilising established change management frameworks, methodologies, and tools to develop tailored strategies that facilitate the smooth adoption of changes.
• Designing, implementing, and managing key communication plans, ensuring that stakeholders are informed and engaged via appropriate channels.
• Conducting detailed analyses to evaluate the impact of change, assess the readiness of the institution, and identify key stakeholders.
• Collaborating on the design and delivery of training initiatives, ensuring alignment with project objectives, operational and institutional needs.
• Performing comprehensive change management assessments.
• Identifying and developing risk mitigation strategies.
• Addressing anticipated and persistent resistance with targeted interventions.
• Providing guidance and coaching to diverse teams.
• Developing and delivering core plans, including sponsor plans, people manager plans, communication plans, and training plans.
• Implementing supplementary plans as required, such as resistance management plans.
• Engaging and supporting senior leaders and coach line managers.
• Collaborating on organisational design and clarifying roles and responsibilities.
• Ensuring seamless integration of IT change management activities into broader project plans.
• Evaluating user readiness and monitoring change progress.
• Establishing metrics to define and measure success and tracking overall change adoption.
• Providing IT change management support at the institutional level by managing the IT change management portfolio.
• Supporting governance by aligning change initiatives with the University's policies and strategic goals.

Job Requirements/Pos Vereistes

• At least an NQF Level 6 qualification in a relevant field.
• Change Management certification.
• At least three years' experience in change management (using ADKAR, Kotter's 8-step model, Lewin or similar change management methodologies) in IT projects in higher education institutions.
• Expertise in change management principles, methodologies, and tools.
• Strong written and verbal communication skills, with active listening skills.
• Demonstrated ability to influence and guide diverse audiences toward common goals.
• Experience of working in an IT environment or driving change management of IT-relevant projects.
• Familiarity with project management tools (JIRA, SmartSheets, MS Project or similar).
• Strong skills in workshop facilitation, user training and executive briefings.
• Familiarity with project management frameworks and the phases of the project lifecycle.
• Experience with managing large-scale organisational change.
• Resilient and adaptable with a forward-looking, strategic mindset.
• Highly organised with a focus on planning and execution.
• Proven ability to collaborate at all levels of an organisation.
• Excellent problem-solving and root-cause analysis capabilities.
• The ability to work in a team-oriented, collaborative environment.

Recommendation/Aanbeveling

• Bachelor's degree in a relevant field.
• Experience in working with academic staff, research, IT teams and university leadership to drive digital transformation.

Closing Date 05-Sep-2025

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Duties/Pligte

• Defining the scope, objectives, and deliverables of the project. Executing if these were already predefined in an existing project.
• Creating a comprehensive project plan, including schedules, tasks, and resource allocation.
• Depending on the type of project, developing a budget and managing project finances.
• Assembling a project team, defining roles and responsibilities, and fostering a collaborative and productive working environment. This requires collaborating with academic, administrative, and technical stakeholders; ensuring alignment and integration.
• Motivating and guiding team members to meet project goals and deadlines.
• Ensuring effective communication within the team and with stakeholders.
• Identifying potential risks and issues that could affect the project's success.
• Developing and implementing risk mitigation strategies.
• Monitoring and addressing issues as they arise to keep the project on track.
• Allocating and managing project resources, including personnel, equipment, and software.
• Ensuring that team members have the necessary tools and support to complete their tasks.
• Managing the project's scope, and making sure that changes are documented and approved.
• Preventing scope creep, if possible, which can lead to project delays and increased costs. Documenting changes and any additional costs that are incurred.
• Establishing quality standards and processes to ensure that project deliverables meet the required specifications.
• Conducting quality assessments and audits to maintain high standards.
• Acting as a primary point of contact for project stakeholders, including clients, sponsors, and upper management. Unless defined by a project as a shared responsibility with the project owner.
• Keeping stakeholders informed about project progress, issues, and changes.
• Preparing and delivering regular status reports and presentations.
• Monitoring project timelines and deadlines.
• Adjusting schedules and priorities as necessary to keep the project on track.
• Using project management tools and techniques to manage time effectively.
• Monitoring and controlling project costs to ensure that the project stays within budget. (Depends on the project type.)
• Tracking expenditures and discussing budget adjustments with the project owner as needed.
• Maintaining comprehensive project documentation, including project plans, defining and managing charters, governance logs, milestone tracking, schedules, reports, and change logs (some via JIRA).
• Ensuring that the project documentation is well-organised and accessible to team members and stakeholders.
• Identifying and acquiring the necessary materials, services, and equipment for the project.
• Managing vendor relationships and contracts, if applicable.
• Ensuring that all project components are integrated smoothly and working together as intended.
• Coordinating dependencies between different parts of the project.
• Building and maintaining strong relationships with project stakeholders.
• Addressing stakeholder needs, concerns, and expectations throughout the project.
• Reviewing and analysing the project's performance to identify areas for improvement.
• Implementing lessons learned and best practices in future projects.
• Evaluating project outcomes against initial objectives and deliverables.
• Preparing a project closure report and facilitating the transition of project results to the operational phase.

Job Requirements/Pos Vereistes

• At least an NQF Level 7 qualification in the relevant field.
• Formal project management certification (e.g. ITIL, PRINCE2, Agile/Scrum).
• Formal or demonstrated experience in change management practices (e.g., Prosci, ADKAR, or equivalent frameworks).
• Strong written and verbal communication abilities, with active listening skills.
• At least five years' experience of managing IT projects in a higher education environment.
• Familiarity with project management tools (JIRA, SmartSheets, MS Project, or similar).
• Highly organised with a focus on planning and execution.
• Proven ability to collaborate at all levels of an organisation.
• Excellent problem-solving and root-cause analysis capabilities.
• The ability to work in a team-oriented, collaborative environment.
• Adaptability to work with both Agile and traditional project management methodologies.
• High attention to detail, with a strong focus on stakeholder value and sustainable outcomes.

Recommendation/Aanbeveling

• Experience in working with academic staff, research, IT teams and university leadership to drive digital transformation.
• Experience and familiarity with academic calendars, institutional reporting cycles, and South African regulatory frameworks (e.g., POPIA, HEQSF).
• Experience in working in higher education or public-sector IT environments.

Closing Date 05-Sep-2025

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Duties/Pligte

• Developing and monitoring the implementation of the Faculty's environmental and annual action plans, with a strong focus on business management, while ensuring alignment with core areas of learning and teaching, research, clinical services, and social impact.
• Strategic leadership, in collaboration with other Faculty portfolios, of all operational functions (including business management, grant management, finance, HR, ICTS, facilities management, marketing, and support services) to ensure integrated and sustainable operations.
• Leading and managing the Faculty's budgeting and financial operations.
• Designing, implementing, and monitoring operational and financial processes within the Faculty, ensuring efficiency and compliance across departments and divisions.
• Developing and implementing a comprehensive marketing and communication strategy that enhances the Faculty's competitiveness and reputation.

Job Requirements/Pos Vereistes

• A relevant qualification at NQF 9 level or related professional equivalent, with a specialisation in finance, accounting, or business administration.
• At least ten years' progressive management, including a minimum of five years in a senior leadership role (preferably in an academic or healthcare-related context).
• Extensive senior-level experience in financial management within a large and complex organisation, with a proven ability to lead budgeting, forecasting, and financial control processes.
• Demonstrated expertise in integrating financial strategy with operational planning, as well as in business operations optimisation (including technology and digitisation), new business development, and facilities management..
• Proven track record of strategic leadership and operational excellence, with the ability to lead diverse teams towards achieving shared objectives.
• Possesses strong analytical acumen and has the ability to apply effective problem-solving strategies.
• The ability to clearly communicate complex ideas and to collaborate successfully across teams.
• Demonstrates a visionary mindset with a strategic focus on achieving long-term goals.
• Demonstrated experience in values-based leadership and the ability to operate confidently and sensitively with respect to issues of diversity, transformation and equity.

Closing Date 17-Oct-2025

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Duties/Pligte

Duties may include, but are not limited to, the following:

• The facilitation of learning, teaching and assessment activities in undergraduate modules in digital- and leadership acumen and/or business ethics.
• Participating in the development and implementation of online learning activities and assessments, including the development of simulations.
• Supervision of postgraduate students in accountancy and related research fields.
• Engaging in research and publishing academic work in accountancy and related research fields in reputable academic and peer-reviewed journals.
• Participating in community interaction / social impact initiatives, including involvement in the SAICA's Thuthuka project.
• Contributing to academic administration and service-rendering.

Job Requirements/Pos Vereistes

• Honours degree or postgraduate diploma (NQF 8) relevant to the subject area of digital acumen.
• Academic excellence (evidenced by a full academic transcript) and/or proven academic research experience (master's degree in the subject area of finance or business, or PhD degree, or publication(s) in DHET-approved journal(s)).
• Strong MS Excel skills, which specifically include the demonstrated use of PivotTables and the automation of routine tasks using Macros and VBA.
• The ability to lecture and function in a multilingual work environment and team.
• A commitment to research and social impact/community involvement.
• The ability to handle departmental administration.
• The ability to work in a team.
• Must be a South African citizen.

Recommendation/Aanbeveling

• Registration or eligibility to register with a professional body within the field of finance or business.
• Previous instructional design or module development experience in higher education.
• Practical exposure to MS Excel Modelling and/or ACL (Audit Command Language).
• Practical exposure to Cloud ERP and/or accounting software.
• Practical exposure to business ethics, corporate sustainability and integrated reporting.

Closing Date 30-Sep-2025

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Job Requirements/Pos Vereistes

• A tertiary qualification on NQF level 5.
• At least three years' relevant experience within a higher education institution, or at least four years' related experience.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• The ability to manage problem and conflict situations in a diplomatic manner.
• Excellent interpersonal relations.
• Proven professionalism, tact and integrity.
• The ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as MS Teams) and other related technologies or software.
• Proven experience and understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A university degree on NQF level 7.
• Experience of rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge of a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Closing Date 5-Sep-2025