Manager: Academic Administration (Post Level 8) at Stellenbosch University

Duties/Pligte

• Leading and managing staff in the Undergraduate Selection Office and Academic Administration at Tygerberg campus, ensuring smooth daily operations.
• Overseeing the integrity, compliance, and quality assurance of undergraduate selection processes in collaboration with Faculty leadership and stakeholders.
• Managing processing of selection applications and decisions, documentation, and reporting, including resolution of system errors and risk tracking.
• Supporting the Centre for Undergraduate Bursaries and Loans (CUBL) and the Central Applications and Student Accommodation Offices, based on Tygerberg campus, in its daily operations and service delivery.
• Liaising with internal and external stakeholders, including selection panels, Faculty management, central applications, recruitment teams, the national and provincial Departments of Health, and professional bodies like the South African Nursing Council (SANC) and the Health professions Council of South Africa (HPCSA).
• Participating in recruitment events, preparing marketing materials, and responding to programme/selection enquiries from applicants and the public.
• Supporting the National and Provincial health department in medical internship and community service placements for undergraduate graduates, and providing statistics to the National
• Department of Health on prospective qualifying graduates.
• Managing professional registration processes with the HPCSA and SANC, including payments, application for additional training numbers, and compliance records.
• Providing strategic and administrative support to the Deputy Registrar to enhance operational efficiency and service quality in the Centre for Academic Administration (Tygerberg campus).

Job Requirements/Pos Vereistes

• A university degree or an equivalent NQF 7 qualification.
• At least five years' relevant experience within a higher education institution, or at least seven years' related experience.
• At least three years' experience in staff management or project management which does not have to be linked to the "related" or "relevant" experience listed above.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• Excellent report writing and proven presentation skills.
• Proven ability to manage problem and conflict situations in a diplomatic manner.
• Highly articulated with advanced writing abilities.
• Excellent interpersonal relations and the ability to communicate with ease on all levels.
• Proven record of producing high level reports and correspondence with internal and external stakeholders.
• A proven record of professionalism, tact and integrity.
• Proven ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency with SharePoint, Adobe Acrobat and virtual meeting platforms such as MS Teams) and other related technologies or software.
• Proven experience in database management.
• Understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A postgraduate qualification.
• Experience in the introduction of new programmes and with the relevant policies and processes of the Council on Higher Education (or similar institutions).
• Experience in rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge in a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.

Closing Date 03-Sep-2025