Company Secretary Specialist at Samancor Chrome

PURPOSE OF THE JOB

To provide Company secretarial support to the Legal function

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status us

PEOPLE

• Maintain relationships with Key internal and External Stakeholders

CUSTOMERS

• Ensure Customer Satisfaction by providing a Company Secretariat Services, and where necessary, any Legal service to the business.

BUSINESS PROCESSES 

• Complete necessary CoR forms, lodge all statutory forms with the Registrar of Companies where relevant and update Samancor Group company information at the Companies and Intellectual Properties Commission
• Registering changes to Directors, Secretaries, Addresses, Share Transactions, Share Allotments, striking Off applications
• Submit annual returns of Samancor Group Companies
• Ensure Samancor Group company and share registers are kept up to date manually and via electronic database
• Draft resolutions as instructed
• Prepare minutes and board/AGM packs as instructed
• Draft agendas and minutes as instructed
• Oversee legal administrator in the maintenance and updating of FICA packs
• Assist General Counsel with resolution of queries raised by external auditors during annual audits
• Production of Dormant Company Accounts
• Assist with coordination of Statutory Accounts for trading companies
• Online filing of confirmation statements
• Finance administration
• Assist with management of statutory information held within Co-Set Software
• Dealing with ad hoc queries from group companies/clients
• Coordinate meetings, minor events and travel arrangements
• Compile Legal and Company secretarial reports
• Assist the Company Secretaries for Samancor Chrome’s companies and ensure legal compliance pursuant thereto
• Manage company secretarial records

Growth

• Manage continuous improvement through Operational Excellence

BEHAVIOURAL COMPETENCIES: 

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Contributing to Team Success
• Business Understanding

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Office programs
• Samancor Chrome Systems (IMS, EBMS, SAP, COUPA, Chromedoc)
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
• Conduct basic financial transactions

Knowledge:

• Demonstrate an understanding of the South African Legal framework, including court process, case law and legislation
• Demonstrate knowledge and understanding of the Occupational Health and Safety Act 85 of 1993 (OHSA) (as amended) and the responsibilities of management in terms of the Act
• Demonstrate knowledge and understanding of the Mines Health and Safety Act, (Act 29 of 1996) and its application
• Demonstrate an understanding of basic business principles and the environment in which it operates
• Demonstrate a comprehensive understanding of the practical application of Company Law
• Demonstrate an understanding of dispute resolution, litigation and arbitration processes and associated risks
• Demonstrate an understanding of procurement, commercial law and contracts

Requirements

Minimum qualifications: 

• Law Degree
• Company Secretarial Training
• 4 Years Post Qualification Experience 

Additional qualifications: 

• LLB,
• Chartered Secretary (Advantageous) 

Closing date: 08 November 2023