Compliance Administrator at Village n Life

About the job

Compliance Administrator

• This role forms part of the compliance function at Village n Life, based at our Camps Bay office. You’ll work closely with the Financial Director to ensure all regulatory, statutory and operational requirements are met across the group.

The Role

• As Compliance Administrator, you’ll take ownership of the group’s compliance processes, ensuring every licence, submission and requirement is managed accurately and on time. From maintaining registers to coordinating renewals and liaising with external authorities, your role is key in keeping operations running smoothly and within legal frameworks.
• This role will also include selected compliance and administrative responsibilities linked to Club Resco operations, ensuring alignment with group standards and regulatory requirements.

Key Responsibilities

• Manage all motor vehicle licence renewals and maintain an updated vehicle register
• Prepare and submit operating licence applications where required
• Support compliance administration for Club Resco operations
• Handle liquor licence applications, amendments and renewals, ensuring valid display at all times
• Manage SAMPRA and SAMRO applications, renewals and records across all properties
• Oversee municipal business licence applications and renewals, ensuring timely processes
• Coordinate food safety compliance, COA applications, renewals and inspection readiness
• Ensure routine health and safety inspections are conducted and compliance files are up to date
• Maintain company statutory records, including CIPC documentation and annual returns
• Complete and submit STATSSA reports within required deadlines
• Maintain FICA documentation and assist with submissions where required
• Support PAIA annual return submissions
• Assist with property sales and acquisitions, ensuring documentation is accurately filed
• Draft agreements for review and coordinate signature processes
• Review credit applications and supplier agreements before submission for approval
• Maintain a comprehensive contract register
• Manage Injury on Duty (IOD) cases, ensuring accurate records and timely submissions
• Liaise with the Compensation Fund on outstanding claims
• Assist with banking administration, user access updates and account register maintenance
• Support annual banking facility reviews with required documentation
• Assist with insurance renewals and ensure all policies are correctly filed
• Maintain and update compliance databases, registers and checklists
• Develop and manage a master compliance calendar
• Provide ongoing administrative support to the Financial Director
• Identify opportunities to improve compliance systems and workflows
• Support additional compliance-related tasks as required

What We’re Looking For

• You’ll report directly to the Financial Director and work closely across departments
• Matric is required, Diploma or Certificate in Administration or Office Management advantageous
• A minimum of 2 years administrative or clerical experience
• Strong proficiency in MS Office (Word, Excel and Outlook)
• Strong attention to detail and accuracy in high-volume administrative work
• Good time management with the ability to meet strict deadlines
• Confident communication skills across internal teams and external stakeholders
• A proactive, organised approach with the ability to manage multiple workflows
• A track record of meeting compliance standards, including zero missed statutory deadlines
• Consistent upkeep of compliance registers with monthly accuracy
• Ability to coordinate inspections and ensure they are completed on schedule
• Experience managing time-sensitive submissions such as IOD claims
• Efficient turnaround on documentation, including contract reviews within 48 hours
• Accuracy in reporting and submissions, including STATSSA requirements