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  • Posted: Apr 27, 2022
    Deadline: Not specified
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    RCL FOODS is a leading African food producer in South Africa with a market capitalisation of R13 billion and employing more than 20 000 people in operations across South and Southern Africa. We manufacture a wide range of branded and private label food products which we distribute through our own route-to-market supply chain specialist, Vector Logistics. ...
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    Contracts Administrator - Hammarsdale

    Job Description    
    RCL Foods, Chicken Division has an exciting opportunity within the Strategic Sourcing department for a Contracts Administrator to work with the Sourcing team. The purpose of the role is to perform duties in respect of administration of contracts in accordance with corporate policies and procedures and specific contract requirements. Provide support function to the contract’s controller ensuring governance, process control and contract administration tasks are managed across all spend clusters.

    Minimum Requirements    

    • Matric with Mathematics
    • Preferably a Logistics/Supply chain diploma
    • Minimum of 3 years’ Buying administration or similar functional experience
    • Relevant SAP experience
    • Computer literacy (MS Office and SAP)
    • Verbal and written communication
    • Interpersonal
    • Logical thinking

    Duties & Responsibilities    

    • Administer and supervise contract monitoring, contract administration and compliance to company regulations across all spend categories of the group.
    • Develop and prepare regular reports on the status of contracts (Expired contracts and contracts approaching expiry 30, 60, 90 days)
    • Determine the priorities, goals and objectives of work function assigned.
    • Provide direction to sourcing specialists and staff regarding relevant contract provisions.
    • Monitor and provide information contract expiry and escalate near term or overdue contracts to the Contracts Administrator/Sourcing specialist
    • Maintain SAP contract database as well as any other contract management system
    • Upload agreements into the SAP system
    • Maintains the Group Sourcing register and Intranet portal
    • Ensure there are Zero expired contracts on SAP
    • Preparation of master contract documents and renewal documents for the sourcing specialists in their category.
    • Preparation and mailing of communication regarding contract renewals or new contracts with the affect internal parties.
    • Interact with the accounts payable regarding accuracy of contract information and validity of contracts before escalating price variances to sourcing specialists.
    • Logging all mavericks spend and reporting it to the Contracts Controller monthly

    Tender Administration

    • Assist sourcing specialist, Contracts Controller in preparing documentation for RFI and RFP process.

    Reporting Administration 

    • Update and maintain savings pipeline within their sourcing category
    • Update and maintain weekly reporting requirements with input from sourcing specialists and contracts controller

    General Administration 

    • File and safeguard records within area of responsibility.
    • Compile ad hoc spreadsheets and analysis when required.

    Teamwork and Self-Management 

    • Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
    • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
    • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
    • Support and drive the business core values.
    • Manage colleagues and client’s expectations and communicate appropriately.
    • Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
    • Champion training and development of self and others through utilising available training opportunities.
    • Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable. 

    Closing Date: 4th, May 2022

    Method of Application

    Interested and qualified? Go to RCL Foods on rcl.erecruit.co to apply

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