Controller: Vehicle Stock | UD Trucks Midrand at Motus Holdings Limited

Job Description

• UD Trucks Midrand currently holds a permanent vacancy for a Controller: Vehicle Stock. The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets. 

Job Description:

• Receive and ensure that vehicle deal file is signed by the Sales Manager
• Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client’s ID, change of ownership signed)
• Invoice vehicle according to OTP including sundries after verifying that figure are correct
• Bring trade-in into stock by noting in the stock book and capturing on computer system
• Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
• Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
• Ensure that at month-end the sales journal agrees with D.O.C and with Manager’s D.O.C
• Print month-end reports for Accountants
• Clear out all Sundry stock with supplier invoices
• Follow up on outstanding accounts for vehicle debtors and attend to vehicle debtor’s inquiries
• Check EFT payments on bank statements
• Update Fleet claims on DFE and DLP with follow ups of submissions
• Effective preparation of settlement and payment documentation
• Ensure accurate vehicle invoicing
• Follow-up on specific vehicle debtors’ queries

Specific Roles & Responsibilities:

• Ensuring that Vehicle deal files are signed
• Invoicing and registering of vehicles
• Registering of Warranties
• Processing sales journals and stock sheets.

Qualification & Experience:

• A minimum of Grade 12 (NQF Level 4 equivalent qualification)
• Computer Literate – Excel & MS Word (Must)
• Clear Criminal Record
• Knowledge of Evolve (preferred) / Kerridge / Automate
• Commercial Background (Beneficial)

Closing Date 27 December 2025