Corporate Governance and Secretarial Services Administrator at Stonehage Fleming

Job Description    
OVERALL PURPOSE

• The primary purpose of this role is to to provide a hands-on professional service to corporate clients. The role will include supporting or managing client relationships on a day-to-day basis, project management support for client transactions, coaching more junior members of the team and ensuring that all client deliverables are met in a timely manner.

WORKING RELATIONSHIPS

• The incumbent works within the Corporate Services area and reports to the Manager Corporate Governance and Secretarial Services, based in Cape Town.

 
Key Responsibilities    

• PRINCIPAL ELEMENTS AND ACCOUNTABILITIES
• Administration responsibilities
• Working with Customer Relationship Managers in the broader Corporate Services team, provide support in the management and co-ordination of all client related matters (e.g.: corporate transactions such as incorporations, liquidations, capital increase etc.).
• Liaise with clients, taking responsibility for being the immediate point of contact for allocated client relationships.
• Adhere to the listing requirements (JSE Listing Requirements, and similar) for all listed and debt-listed clients, primarily in South Africa, and informed by international business law where necessary
• Organise and prepare standard shareholder resolutions.
• Co-ordinate client board meetings and prepare board meeting materials.
• Assist with the client onboarding process, managing the workflow and associated requirements.
• Ensure the maintenance of all statutory and administrative records.
• Maintain the corporate calendar for allocated structures and ensuring calendar events/requirements are dealt with on a timely basis.
• Arrange payment of fees and expenses in line with contracts with vendors and suppliers. 
• Work alongside the AML/KYC team and Business Compliance Officer on periodic due diligence.

QUALIFICATIONS AND EXPERIENCE

• Have a minimum of 3 – 5 years’ relevant experience in the administration of companies, with experience in carrying our Corporate Secretarial duties for listed companies preferable.
• Thorough understanding of company law and the principles of commercial contracts.
• Hold relevant experience in administration of Private Equity and Debt (regulated and unregulated structures), with exposure to the work of auditors and accountants a benefit.
• Have a Corporate Secretarial qualification
• Recognised diploma or other relevant financial services qualification preferred.
• Educated to a minimum of degree level in Law, Financial Services or Accountancy. 

COMPETENCIES, SKILLS AND BEHAVIOURS

• Fluent in English, both written and spoken.
• Able to structure work logically and efficiently in a high-pressure environment.
• Strong adherence to risk culture.
• Excellent communication skills, written and verbal, with the ability to draft documents and understand contracts.
• Proactive, solution focused with proven analytical and problem‐solving abilities.
• Education Level    Degree or Equivalent