Corporate Governance Officer: Ref: CGO11/2023 at Mine Health and Safety Council (MHSC)

Purpose:

To provide governance support to the Council, Advisory Committees and the Chief Executive Officer (CEO).

Minimum requirements:

• BCom degree specializing in Auditing/ Governance/ Risk Management/ Compliance
• A post graduate qualification will be an added advantage
• 8 Years’ working experience in Auditing/ Governance/ Risk Management/ Compliance role of which 5 years should be at Senior Management

Key performance areas:

The successful candidate will be responsible for, but not limited to the following:

Provision of advice to the Council in respect of corporate governance, ethics, legal and compliance issues.

• Facilitate the sourcing and provision legal advise to the MHSC and the CEO.
• Ensure that the MHSC compliance with its legal responsibilities in terms of the MHSA and all relevant legislation.
• Keep the Council informed of new legislative and governance developments, assess and advise on the potential impact.
• Facilitate the Continuous Professional Development (CPD) of Council and Advisory Committees with main focus on Corporate Governance.
• Manage corporate wide compliance, including the design and implementation and monitoring of systems that promote compliance.
• Develop/review the corporate legislative compliance framework.
• Facilitate with the support to the CEO the development of the organizational Strategic Plan and Annual Performance Plan (APP).
• Develop and/or update the policies for the GRC business unit.
• Advice the MHSC Executive Committee members on latest development in legislation
• Manage secretariat functions of the Council, plan and provide admin support and guidance to the Council, governance committees and the CEO

Manage the secretariat activities of the following:

• Council;
• Convenors and
• Audit and Risk Committee.
• Supervising the Governance, Risk and Compliance Officer and of the Executive Assistant in the office of the CEO.
• Produce a work plan of the Council.
• Facilitate the Appraisal of the Council and its Advisory Committees.
• Assisting the Chairperson and the CEO in determining the annual Council Plan.
• Induction of the Council and Advisory Committee members.
• Facilitate the Internal Audit function (ensure that there is an internal audit plan, engagement letter, provision of requested information as per the RFI, coordination of management comments, resolution of audit findings, review of inputs into the final annual report and finalisation of Internal Audit
• Ensure timeous submission of mandatory compliance reports
• Ensure achievement of business objectives
• Ensure preparation of business unit budget and monitoring of expenditure Reports).
• Facilitate and liaison with the Auditor General (ensure that there is an audit strategy, engagement letter, provision of requested information as per the RFI, coordination of management comments, resolution of audit findings, review of AG inputs into the final annual report and finalisation of Management Report & Audit Report).
• Ensure that the combined assurance model is implemented (coordination of internal audit and auditor general).
• Ensure that the minutes and matters arising for Council, Convenors and ARC meeting are prepared.
• Drafting of the contracts/SLAs and MoUs for the business units.
• Vetting of all MHSC contracts prior to signing by the Chief Executive Officer or Council Chairperson.
• Participate in various committees including the Risk and Compliance Management Committee, ICT steering Committee, Audit Steering Committee, ARC, Convenors and Council.
• Provision of administrative support to RCMC (arrange meetings, prepare documents, draft minutes and matters arising and RCMC reports to ARC).
• ARC Reports to Council.

Ensure timeous submission of mandatory compliance reports

• Responsible for the submission of all mandatory compliance submissions to the Ministry of Mineral Resources, National Treasury and all reports to the relevant external authorities.
• Consolidate the inputs and prepare the annual report.
• Consolidate and prepare Quarterly Management Reports.
• Manage correspondence, collate information, write reports and ensure that resolutions made by the Council and the governance committees are communicated to the relevant stakeholders and that internally they are implemented.

Ensure achievement of business objectives

• Monitoring the implementation of the of the following:
• Strategic Objectives as per Annual Performance Plan
• Risk Management Action Plans as per the strategic and operational risk registers.
• Action plan on both internal and Auditor General audit findings.
• Action plans from RCMC, Council, Convenors and Audit and Risk Committee

Ensure preparation of business unit budget and monitoring of expenditure

• Prepare the budget for the Governance, Risk and Compliance (GRC) business unit.
• Prepare the budget for the Office of the Chief Executive Officer.
• Prepare the budget for the support of Council and Advisory Committees.
• Monitor the budget for the GRC business unit and Council and Advisory Committees.
• Keep the Council informed of new legislative and governance developments, assess and advise on the potential impact.