Creditors/Accounts Payable Clerk (JB4069) at Educor Holdings

Educational Requirements:

• High School Diploma or equivalent (Grade 12)
• Relevant qualification in Bookkeeping or Finance

Experience:

• 4-5 years of experience in a similar role, specifically in creditors or accounts payable

Key Duties and Responsibilities:

• Daily and systematic processing of invoices
• Strict adherence to monthly processing deadlines and management account submission timelines
• Ensure invoices are accurately matched against authorized requisitions, purchase orders, and goods received notes, considering quantities, quality, description, and price
• Verify that requisitions, purchase orders, and invoices are properly authorized and compliant with established authority levels
• Investigate and address discrepancies between invoices and contract terms
• Accurate allocation of GL accounts and vendor accounts when processing invoices; coordinate with the Financial Accountant for necessary adjustments
• Proper application of VAT codes during invoice processing
• Periodic review of the Accounts Payable Age Analysis to ensure timely receipt of supplier statements by month-end
• Reconciliation of supplier statements against outstanding invoices
• Preparation and submission of creditors' reconciliations
• Recording and reconciliation of petty cash, ensuring proper documentation for disbursements
• Identification and reporting of significant increases in repetitive invoices to the Group Financial Manager for further investigation
• Timely submission of invoices for payment, including the claiming of applicable discounts
• Prompt resolution of accounts payable reconciling items, with a 30-day turnaround time on all items
• Forward remittance advice to major suppliers following each payment run
• Methodical filing of all captured invoices
• Accurate capture of accounts payable payments in the cashbook
• Maintenance of the vendor master listing, ensuring up-to-date vendor information on the system, including contact details, address, BEE rating, BEE certificate, and VAT registration numbers
• Weekly tracking and follow-up on outstanding purchase orders, with removal of unfulfilled orders from the system
• Completion of credit application forms and maintenance of a methodical filing system
• Sound understanding of accounts and budgets per account
• Assistance with financial audit document preparation
• Support for ad-hoc projects and requests within the Finance Department
• Providing assistance to the Group Financial Manager when required
• If you are a diligent and experienced Accounts Payable Clerk looking for a dynamic and challenging role within our finance team, we invite you to apply for this position. Your contributions will be essential in maintaining the financial health of our organization.