Creditors Clerk at Motus Aftermarket Parts

Job Description

The purpose of this position is to liaise with the internal procurement department and external suppliers to properly administrator branch purchases and ensure that branch creditors are paid accurately and timeously.

Requirements:

• Grade 12
• A tertiary qualification in finance / administration. – desirable 
• Minimum of 3 years’ experience in book-keeping/creditors and administration.
• A solid grasp of the accounting principle of double entry.
• Ability to structure and pass journal entries.
• A good understanding of both the creditors and debtors’ ledgers.
• Sufficient working (hands on) experience with the subsidiary ledgers.
• Solid working knowledge of general ledger and cash book functions.
• Organised and disciplined approach to administration
• Ability to work to deadlines.
• Good team player with a flexible approach to work duties.
• Ability to liaise with administration staff in different branches around the country.
• Computer literate (Word, Excel, Outlook, etc)
• Ability to work under minimum supervision.
• Honest and trustworthy
• Clear ITC and criminal record 

Key Performance Indicators includes, but not limited to.

• Monthly reconciliation of all the accounts in the branch creditors’ ledger.
• Investigation of all overdue amounts in all branch ledgers.
• Confirmation of all amounts due for payment and approval thereof. This will include liaising with relevant operational and administrative staff to ensure that all invoiced stock and non-stock items as well as services rendered have been fully and timeously received and correctly charged before being cleared for payment.
• Preparation of full remittance advices that reconcile to supplier’s statements.
• Monitoring of all credit terms and liaison with suppliers to efficiently resolve all outstanding and disputed items.
• Liaison with head office staff to ensure that the branch meets all relevant reporting deadlines.
• Monitoring and investigation of all debit balances.
• The ability to liaise with new suppliers and to make application for credit facilities.
• The ability and confidence to learn the responsibilities of other members of the branch financial team e.g., debtors’ clerk so that cover can be provided for other staff members when required.
• Maintaining Attendance Register and Contact Lists.
• Banking