Creditors Clerk - Trade Creditors at The Shoprite Group of Companies

Job Objectives    

• Be time competent and able to respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner.
• Assist with supplier queries relating to the upload of statements and any queries relating to statement errors.
• Is task orientated to ensure that all daily, weekly and monthly duties and deadlines are met consistently.
• Action all supervisor and or managers requests relating to supplier payments.
• Assist in verifying supplier banking details and capturing of bank details on online banking system.
• Control payment batches daily on SAP and Internet banking follow up and resolve any issues with supervisors or when required with IT.
• Action daily payment runs and importing of files to online banking systems and the backup of payment history.
• Action daily import and authorisation of payments on City Bank & Standard Chartered.
• Assist with the sending of payment confirmation and CMGJ report to suppliers.
• Assist in preparing the daily cash flow payment requirements and e-mail request to Group Reporting department.
• Action all filing for audit purposes.
• Perform ad hoc administrative tasks - as required.
• Create and Maintain supplier banking details on FNB Online.
• Resolve internal and external queries.
• Prepare payment proposals.
• Payment runs and importing of files to online banking system.
• Payment confirmation to suppliers.
• Control payment batches daily on SAP and Internet banking.
• Follow up and resolve any issues with supervisors or when required with IT.
• Assist in preparing the daily cash flow payment requirements and e-mail request to Group Reporting Department.
• Action all filing for audit purposes.
• Relieve Creditors Administrator and other senior Creditors Clerks in creditors department in their absence.

Qualifications    

• Grade 12 with Accounting
• Diploma in Accounting

Experience    

• At least 5 years working experience in an admin environment is essential.
• Exposure to SAP will be advantageous.

Knowledge and Skills    

• Knowledge of documents involved in the creditors’ environment, e.g. statements, invoices, EFT’s remittances, etc.
• Basic knowledge of reconciliations will be advantageous
• Understanding of procedures and risks related to payment processes
• Accounting knowledge (debtors & creditors)
• Computer literacy (especially e-mail & excel)
• Fully bilingual (English & Afrikaans)

A friendly personality with the ability to build trusting relationships with suppliers and other head office staff.