Debtors Clerk - JHB at Tshipi E Ntle Manganese Mining

PURPOSE OF THE JOB

Timeously and accurately process all relevant documentation related to the sales and export of bulk manganese. Responsible for entering, maintaining and reconciling monthly debtor's invoices. Prepares/handles requisitions and processes invoices to debtors. Compiles and maintains accounts receivable records by checking and approving invoices for billing. Prepares invoice notices, as necessary. Answers all customer enquiries pertaining to invoices raised. Analyses customer accounts and discusses terms in collaboration with line management to meet customer requests where possible. Maintains all accounts receivable files. Prepares analysis of accounts, as required and assists in monthly closings. Prepare and present documents to the bank in line with LC.

KEY PERFORMANCE AREAS

• Validates invoices, bill of ladings, loading and offloading schedules. clearance certificates and payments with bank and other stakeholders in terms of company standards and procedures.
• Ensures payment terms and deadlines are met and keeps management abreast of any deviations.
• Maintains and updates debtors records in Sharepoint, manages and maintains an accurate and accessible document management system.
• Liaises with bank, clearance company, internal logistics and customers.
• Performs accurate debtor's reconciliations and relevant adjustments if required.
• Investigates and resolves any invoice or documentation queries or disputes, and ultimately expedites final payment.

MINIMUM QUALIFICATIONS REQUIRED

• Matric (Grade 12)
• Higher Certificate in bookkeeping or similar (NQF Level 5)

PREFERRED QUALIFICATION/S

• Diploma in Bookkeeping or Financial Management (NQF Level 6)

MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED

• Up to 3 years’ experience within a export Debtor’s environment.
• Mining and shipping industry experience (advantageous).

ATTRIBUTES

•  Attention to detail
•  Meticulous in work execution
•  Zero tolerance for errors
•  Drive and enthusiasm
•  Assertive in obtaining the correct information
•  Team work

COMPETENCIES

•  Accuracy and attention to detail
•  Initiative
•  Accountability
•  The ability to work well within a team
•  Continuous improvement abilities
•  Ability to work under pressure
•  Reliable