Debtors Clerk at Melomed Private Hospitals

Description

• Ensure that all customer accounts are processed timeously and accurately in line with company procedures.
• Follow up on outstanding accounts and ensure that all balances are not outstanding for more than 30 days.
• Conduct thorough investigations and ensure all credit notes are processed correctly with the necessary authorised signatures.
• Distribute customer statements via email on the last day of each month.
• Attend to all customer queries timeously by promptly acknowledging receipt of queries and providing regular updates to customers throughout the process.
• Prepare and distribute a monthly debtor age analysis report for management and the Pharmacy Accountant, ensuring it reconciles to the Debtors Control Account.
• Prepare a monthly medical aid age analysis from the admin-e-stator summary.
• Verify group medical aid income, daily banking, and daily pharmacy cash-ups.
• Reconcile cash-up summaries to the bank statements and receipt all Doctor EFT payments from the bank statement.
• Liaise with dispensing staff and doctors regarding outstanding payments and ensure accounts are settled.
• Charge staff and doctor accounts, file accounts alphabetically and post all receipts accurately.
• Submit staff account details to the Group Payroll Administrator to process the deductions.
• Liaise with pharmacies regarding administrative queries and WCA reconciliations.
• File and scan all relevant documentation and maintain proper records.
• Assist with bi–annual stock takes.

Requirements

• Matric
• A tertiary qualification will be advantageous
• A minimum of 2 years’ experience in a Debtors Clerk role
• General accounting knowledge and financial skills
• Computer literacy is essential
• Excellent attention to detail
• Excellent interpersonal and communication skills
• Ability to work under pressure and meet deadlines