Departmental Administrator B - School of Healthcare Sciences - Department of Radiography at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The successful candidate will be responsible for: 

• General office administration;
• Administrative support to undergraduate activities concerning student administration and student records;
• Administrative support to postgraduate activities concerning student administration and student records;
• Administrative support with research matters and publication records. 
• Performing ad hoc tasks within the Department and School of Health Care Sciences as determined by the line-manager from time to time;
• Prepare agenda and take minutes during meetings;
• Keep the line-manager informed about processes and events in the School and Faculty, as well as student-related issues;
• Manage and arrange the different events in the department; 
• Participate in the planning and facilitation of the Oath Taking ceremony;
• Manage the Continuing Professional Development (CPD) accreditation activities;
• Provide administrative support with School of Healthcare Sciences (SoHCS) committees;
• Administrative support for the shared modules committee of the SoHCS.

MINIMUM REQUIREMENTS:

• A three-year National Diploma in Office Administration or suitable equivalent qualification;
• 2 years’ secretarial experience which includes office management and administration.

OR

• Grade 12; 
• 4 years’ secretarial experience which includes office management and administration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
• Strong interpersonal skills, highly organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
• Ability to work independently and participate effectively within a team;
• Meticulous and the ability to maintain high level of discretion and confidentiality;
• Excellent verbal and written language and communication skills;
• Ability to work under pressure and meet deadlines; 
• Ability to pay attention to detail and work accurately.

ADDED ADVANTAGES AND PREFERENCES:

• Bachelor’s degree;
• Experience in using PeopleSoft;
• Five years’ administrative experience in a tertiary environment, with exposure to student administration.

CLOSING DATE: 14 NOVEMBER 2025