South African National Parks is one of the world's leading conservation and scientific research bodies and a leading proponent of maintaining the indigenous natural environment.
South African National Parks, (SANParks), manages a system of parks which represents the indigenous fauna, flora, landscapes and associated cultural heritage of the country. Of al...
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To coordinate and manage the day-to-day administrative operations of the department.
This includes budgeting, scheduling, personnel coordination, and serving as a liaison between the department and other administrative units.
Requirements
National Diploma in Business Administration / Office Management/Administration/Secretarial.
3 – 5 years as an Administrator/ Personal Assistant (PA) at management level exposed to generic administrative work.
Must be computer literate: Microsoft Office Packages including Word, Excel, Power Point and E-Mail.
Business communication skills essential.
Must be able to work under pressure and service a few offices.
Must have good understanding of office etiquette.
Good interpersonal skills.
Excellent Administrative, time management and Organizational skills.
Project management and financial reporting skill
Listening skills
Responsibilities
Establish and implement an effective administrative function and related programmes within Air Services department.
Serve as the primary point of contact for internal and external inquiries.
Coordination of logistics and schedules for various meetings, work sessions, briefings and other events and programmes for the department.
Respond to emails and phone calls, passing on messages or highlighting for the attention of the Chief Pilot
Efficient administration of the multiple diaries, provision of meeting support and Coordinate travel arrangements.
Coordinate maintenance requirements relevant to the work environment.
Ensure adherence to protocol, policy as indicated in policy documents.
Co-ordinate interdepartmental liaison and communication.
Coordinate the administrative operations and workflow, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
Manage the flow of information of the department and follow through on information requested from or by other departments.
Efficient production and administration of the departments’ business documents. Maintain departmental records and files (digital and physical).
Implement and maintain administrative systems.
Ensure departmental compliance with records management system.
Monitor departmental budgets, including tracking expenditure, processing invoices, and preparing financial reports.
Administer proper management of assets within the department.
Maintaining a database of strategic partners and stakeholders
Collaborate with stakeholders to ensure the Air Services departmental efficiency.
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