Director (P5): Facilities and Services at Sol Plaatje University

Minimum Requirements

• Relevant Postgraduate qualification Degree (NQF08).
• 8 to 10 years of relevant experience.
• Experience in a higher education setting would be an advantage.
• A broad knowledge of the University environment, national higher education policies and protocols, and expert knowledge of trends and developments in the higher education sector in general will be advantageous.
• Has a successful record of leadership and teamwork.
• Has the ability to mobilize and inspire others towards shared goals.
• Must be able to think strategically and operationalise this into plans and projects.
• Must be to plan and manage budgets.
• Computer skills (MS Office suite).
• Valid Driver’s License.

Duties and responsibilities 
Strategy development and execution

• Actively support the Chief Operating Officer in the achievement of the Facilities and Services strategic objectives
• Participate in the continuous review of the University strategy to align the Directorate’s plans with the overall University strategy
• Oversee that all the Directorate’s operations are in line and contribute towards the realization of the University's strategy
• Support and guide the following portfolios: Protection Services, Transport Services, Maintenance, Grounds maintenance and cleaning, Printing services, Postal services, Occupational Health and Safety. 
• Embed an institutional and performance culture that supports the implementation of the SPU mission, vision, values, and strategic priorities
• Drive the induction of all new and current staff in Facilities and Services on: SPU vision, mission, values, and strategic priorities, Strategic priorities of the Section

Operations management

• Monitor the implementation and provision of an effective campus protection service.
• Ensure an efficient and effective fleet and operations management that supports SPU in meeting its strategic objectives.
• Oversee the planned and unplanned maintenance at the University
• Coordinate and manage the provision of printing services to all University Departments at all learning sites.
• Render grounds maintenance and campus cleaning services according to contracted SLA’s.
• Institute the outsourcing of specific services and negotiate agreements with appropriate service providers in terms of agreed-upon outsourcing plans.
• Determine the long-term, medium- and short-term needs of the centralised postal and courier services of the University.

Policy and procedure management

• Provide input into the review of current policies and procedures and the development of new policies and procedures where necessary.
• Provide continuous feedback to line management and staff on implementation practices related to policies and procedures.

Quality Assurance and Risk Management. 

• Quality Assurance.
• Risk Management. 

Health and safety and employee wellbeing. 

• Ensure compliance with SHE policies and procedures. 

Resource Management: Human Resources

• Lead, manage and develop direct reports.
• Review structures for its appropriateness to assist the Facilities and Services department in achieving its strategic priorities.
• Develop the Department’s workforce plans together with HR to ensure adequate resource planning, budgeted and are aligned to transformation targets.
• Provide oversight in the recruitment and selection process for direct reports.
• Support the achievement of equity targets and the transformation of the institutional culture.
• Oversee the induction and probation of all new staff.
• Drive performance contracts and regular reviews for all staff.
• Provide oversight in the training of all staff on the performance management process and system.
• Implement performance contracts for all staff and ensure regular reviews.
• Drive the staff development conversations and development plans.
• Develop a training budget for training needs.
• Drive and promote sound employment relations.
• Human resource administration.
• Manage staff leave as per SPU policy.
• Sign off on relevant documentation needed.

Resource Management: Budget and Finance

• Develop the Department’s Budget and provide sound financial management.
• Prepare and report on: Annual staffing and operating budget, and capex.
• Manage expenditure according to the approved annual budget.

Monitoring, Evaluation and Reporting

• Drive the effective implementation of reporting systems.
• Monitor organisational health indicators, identify problem/ concern areas and communicate to relevant stakeholders.
• Develop relevant reports as and when required.
• Research and implement best practices.
• Analyse statistical data in order to generate appropriate proactive responses.Submit additional reports/data as required by legislation and/or the University.