Director: Supply Chain Management at Department of Public Service and Administration

REQUIREMENTS :

• Minimum undergraduate qualification/ B Degree (NQF 7) in Public Management/ Administration, Supply Chain Management/ Procurement, Law or in the related field of study. 5 years middle/senior management experience in SCM. Willing to adapt work schedule in accordance with office requirements.

DUTIES :

• Manage the implementation and monitoring of SCM guidelines, processes, standards and strategies. Undertake research on the latest developments in professional guidelines, legislations and standards. Identify SCM trends and opportunities for businesses processes improvement. Make recommendations for changes and improvements to existing SCM guidelines, standards, policies and procedures.
• Manage the implementation of SCM guidelines, standards, policies, procedures and strategies and related treasury prescripts. Ensure the development and implementation of support tools. Monitor the implementation and ensure compliance with applicable policies and Directives. Ensure the implementation of sound effective and efficient internal control system.
• Manage and control the demand function in relation to goods and services, infrastructure demand and property demand. Identify preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives and Preferential Procurement Regulations. Manage the process of collating procurement requirements for the units. Manage the compilation of a procurement plan for the regional office.
• Oversee, coordinate, and advise on the process of drafting specifications/terms of reference and special condition of contract. Manage and control the acquisition function in relation to goods and services, infrastructure demand and property demand in the regional office. Oversee the utilization of the Central supplier Database in the bid/quotation processes. Control and oversee a compliant execution of the bid/quotation processes. Ensure that integrity of all procurement functions is maintained.
• Manage the establishment of the bid specification, bid evaluation and bid adjudication committees. Oversee the proper functioning of the committees. Chair the Sub-Bid Adjudication Committee meetings. Report on the performance of the committees. Manage contracts by ensuring supplier compliance and performance is monitored, managed and reported for corrective measures. Manage the logistical support services. Manage the procurement of assets, supplies and services. Manage the vehicle fleet. Manage transport and travelling services. Manage auxiliary services and Archives. Establish and manage service level agreements with service providers.
• Manage and control the movable assets and maintain accurate and complete movable asset register. Ensure implementation of monitoring controls and procedures for movement of assets. Implement effective systems of movable assets verification within the Region. Maintain the movable assets register on the system. Compile moveable asset acquisition, disposal and maintenance plans. Ensure that maintenance information is registered on systems.
• Manage and monitor the warranties and guarantees of moveable assets. Ensure that maintenance information is registered on systems. Ensure the effective and efficient disposal of movable assets. Manage financial reporting processes on movable assets. Management of the Directorate. Establish and maintain appropriate internal controls and reporting systems in order to meet performance expectations. Maintenance of discipline; Management of performance and development;
• Establish implement and maintain efficient and effective communication arrangements; Develop and manage the operational plan of the directorate and report on progress as required; Compile and submit all required administrative reports; Serve on transverse task teams as required; Quality control of work delivered by employees; Monitor the budget and expenditures on Financial accounting directorate.