Director: Support to the Office of the Head of Department at Eastern Cape Department Of Human Settlements

Requirements

National Senior Certificate, an undergraduate qualification (NQF level 7) in Public Administration/BAdmin/Development Studies/Human Settlements or equivalent qualification as recognised by SAQA with 5 years’ experience at a middle/senior management level.

Duties

• Provide technical and administrative support services. Develop and maintain systems, procedures and policies. File and secure information. Quality control of incoming and outgoing documents. Disseminate work, route letters, memorandums and documents.
• Attend to internal work-related queries. Gather information on request. Initiate meetings on request. Follow up on implementation of meeting resolutions and scheduled reports. Convey HOD instructions follow up on required responses. Act as a liaising between the MEC and HOD office.
• Maintain PSA and PFMA delegation register (delegations developed by the assigned officials i.e. CFO and Head of Corporate Services. Provide secretariat support services. Manage the workflow control system. Prepare draft letters and memoranda on request. Arrange meetings and take minutes/notes. Follow up on the meeting resolutions.
• Manage personal arrangements for participants/visitors. Gather information for HOD on request. Attend to external enquiries. Provide technical and administrative support on matters pertaining to Parliament, Cabinet, Departmental and Portfolio Committees, as well as other relevant committees and structures such as FOSAD, G and A cluster. Liaise with political office bearers, officials and public.
• Capture and encode submissions. Quality control of incoming and outgoing documents. Attend to internal work-related queries. Gather information on issues to be discussed with Deputy Director General.
• Facilitate departmental meetings and consolidate responses on matters raised by the aforesaid committees and structures. Manage and prepare the documentation to be presented before the said committees and structures. Follow up on implementation of meeting resolutions, submissions and scheduled reports.
• Attend to protocol issues. Manage the allocated resources. Manage the development of SOP’s. Manage the performance of employees. Manage sound employment relations.
• Manage employee condition of service. Facilitate coaching, mentoring, training and development of employees. Financial management. Manage and secure the assets of the HOD office. Manage the office planning processes. Attend to Internal Audit and AGs RFIs and Audit. Outcomes and findings. Manage and mitigate risks. Monitor the implementation of POPIA.