New Vacancies at Eastern Cape Department Of Human Settlements

Requirements

• National Senior Certificate, National Diploma (NQF level 6) in Internal Auditing/Accounting/Financial Management/Commerce or equivalent qualification as recognised by SAQA with 2 years’ experience in the field.

Duties

• Provide administrative support in the management of the Provincial Housing Funds (Conditional Grant). Verify budget loaded on BAS against the approved conditional grant business plan. Receive payments and confirm funds available for project payments on confirmation schedule and on payments.
• Identify non-moving projects and guide programmes on shifting of funds. Draw BAS report, identify misallocations and reconcile to expenditure commitment sheet. Give instructions to subordinates on journals to be compiled and captured on BAS. Authorise journals on BAS.
• Distribute monthly reports to programmes to enable reporting. Populate the DORA reporting template with conditional grant expenditure from BAS on a monthly/quarterly basis. Finalise the DORA report in terms of the DORA framework and submit with all the supporting reporting to Provincial Treasury and National within prescribed dates.
• Prepare reports for interim financial statements (IFS) and Annual Financial Statements (AFS). Coordinate housing project payments and related transactions. Verify payments for full compliance with PFMA requirements, Treasury Regulations and Housing Policy.
• Verify data captured on BAS against the supporting documentation on the claims and on BAS. Authorise all payments on BAS. Verify if the checklist is attached to all claims and signed off before filling process is initiated. Follow up on ageing or problematic claims.
• Provide information upon request to Internal/External Auditors and other stakeholders. Provide admin support in the monitoring and reporting on Trust Accounts. Reconcile and verify bank statements and reconciliation statements received from account administrators. Write letters to entities to follow up on outstanding recons/bank statement/interest and other anomalies identified.
• File all correspondence per entity. Receive and record all interest received. Record all Trust Account balances on reporting tool. Manage the allocated resources.
• Timeously develop an employee job description. Manage the performance of the employee. Manage sound employment relations. Manage employee conditions of service. Facilitate coaching, mentorship, training and development of employees. Manage assets of the unit. Financial management. Attend to Internal Audit and AGs RFIs, outcomes and findings. 

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Requirements

• National Senior Certificate, National Diploma (NQF level 6) in Financial Management/Internal Auditing/Financial Accounting/Cost and Management Accounting/Commerce or equivalent qualification as recognised by SAQA with 2 years’ experience in the field.

Duties

• Administer clearance of PMG exception accounts. Monitor bank exception accounts. Monitor bank statement. Liaise with bank for queries. Monitor bank balances. Administer the clearance of inter-departmental claims.
• Reconcile inter departmental debts. Compile and send out inter-departmental claims. Make follow up on payments and receipt of claims. Liaise with other government departments.
• Dispatch claims. Provide administrative support in the compilation and capturing of journals. Prepare the journal to clear the bank adjustment account on BAS input form. Capture the verified journal on BAS and submit the journal for approval on BAS. Record the filed journals.
• Reconcile accounts. Capture the verified journal on BAS and submit the journal for approval on BAS. Administer the reconciliation of monthly accounts.
• Prepare monthly accounts reconciliation. Submit for inclusion in the Treasury instruction Note No. 02 of 2023/2024 before due date. Clear account to achieve zero balance required by Treasury.
• Submit for inclusion in National Treasury Instruction No. 03 of 2022/23 before due date. Records management. Verify journals before filing. File journals passed during the month. File reconciliation statements in accordance with monthly order. 

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Requirements

• National Senior Certificate, National Diploma (NQF level 6) in Cost and Management Accounting/Financial Management/Commerce or equivalent qualification as recognised by SAQA with 2 years’ experience in the field

Duties

• Administer departmental bank accounts. Monitor day to day inflow and outflow from PMG account. Reconcile money transfer to the Exchequer monthly. Reconcile drawings to ensure that the Provincial Treasury reports are correct.
• Monitor the maintenance of the buffer. Monitor revenue collection. Draw report from BAS for revenue collected. Draft revenue pay-over and forward to the departmental bank. Draw bank statement from online banking app to ensure that revenue collected is transferred to Provincial Treasury (Provincial Exchequer Account).
• Safeguard all revenue financial records. Administer departmental debts. Receive request documents from end-users for debt creation. Capture all debtors accounts.
• Compile debt file. Update all debtor files and keep records of the movement of debts. Compile debtor’s reconciliation and age analysis. Administer interest on trust accounts.
• Receive payment advisor statement. Draw bank statement. Draw BAS interest on trust account report. Reconcile money received on trust accounts. 

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Requirements

National Senior Certificate, an undergraduate qualification (NQF level 7) in Public Administration/BAdmin/Development Studies/Human Settlements or equivalent qualification as recognised by SAQA with 5 years’ experience at a middle/senior management level.

Duties

• Provide technical and administrative support services. Develop and maintain systems, procedures and policies. File and secure information. Quality control of incoming and outgoing documents. Disseminate work, route letters, memorandums and documents.
• Attend to internal work-related queries. Gather information on request. Initiate meetings on request. Follow up on implementation of meeting resolutions and scheduled reports. Convey HOD instructions follow up on required responses. Act as a liaising between the MEC and HOD office.
• Maintain PSA and PFMA delegation register (delegations developed by the assigned officials i.e. CFO and Head of Corporate Services. Provide secretariat support services. Manage the workflow control system. Prepare draft letters and memoranda on request. Arrange meetings and take minutes/notes. Follow up on the meeting resolutions.
• Manage personal arrangements for participants/visitors. Gather information for HOD on request. Attend to external enquiries. Provide technical and administrative support on matters pertaining to Parliament, Cabinet, Departmental and Portfolio Committees, as well as other relevant committees and structures such as FOSAD, G and A cluster. Liaise with political office bearers, officials and public.
• Capture and encode submissions. Quality control of incoming and outgoing documents. Attend to internal work-related queries. Gather information on issues to be discussed with Deputy Director General.
• Facilitate departmental meetings and consolidate responses on matters raised by the aforesaid committees and structures. Manage and prepare the documentation to be presented before the said committees and structures. Follow up on implementation of meeting resolutions, submissions and scheduled reports.
• Attend to protocol issues. Manage the allocated resources. Manage the development of SOP’s. Manage the performance of employees. Manage sound employment relations.
• Manage employee condition of service. Facilitate coaching, mentoring, training and development of employees. Financial management. Manage and secure the assets of the HOD office. Manage the office planning processes. Attend to Internal Audit and AGs RFIs and Audit. Outcomes and findings. Manage and mitigate risks. Monitor the implementation of POPIA.

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Requirements

• National Senior Certificate, an undergraduate qualification (NQF level 7) in Public Administration/BAdmin/Social Science/Developmental Studies/Human Settlements/Project Management or equivalent qualification as recognised by SAQA with 5 years’ experience at a senior managerial level.

Duties

• Oversee emergency housing and EPHP. Monitor the provision of the Enhanced Peoples Housing Programme (EPHP). Monitor emergency housing programmes. Oversee informal settlement and upgrading services.  Monitor informal settlement upgrading and eradication. Monitor social and economic amenities projects. Oversee housing opportunities for the destitutes and vulnerable groups.
• Monitor housing opportunities for women, youth and disabled, elderly, child headed homes and military veterans. Monitor planning and reporting in housing delivery for the destitute. Oversee special projects and remedial works. Monitor special project programme. Monitor the remedial works programme.
• Manage the allocated resources of the Chief Directorate. Monitor the development of SOPs and job descriptions. Manage performance of the Chief Directorate. Manage sound employment relations.
• Manage employee Conditions of Service. Facilitate coaching, mentorship, training and development of the Chief Directorate. Communication management. Manage, maintain and safeguard assets. Monitor planning and reporting of the Chief Directorate programs.
• Manage and mitigate risk in the Chief Directorate. Monitor the effective management of audit processes. Financial management. Monitor risk management and mitigation plans. Manage the compliance on POPIA.