Distribution Administration Clerk at Coffee Importers and Roasters Organisation (CIRO)

Job Specification:

KEY PERFORMANCE AREAS:

• Manage and maintain the CHEP Account
• Reconcile and Publish weekly Chep recon – nationally
• Attend Quarterly Chep Meetings
• Order all Non Production Spend items for site. (Acquire 2 quotes for cost Saving initiatives)
• Create Requisitions and Purchase Orders in SAP
• Process Goods receipts accurately and timeously for payment, upload invoices onto SAP GR and mail Invoices to AP.
• Manage and complete AP queries on SharePoint
• Update reports on system daily, weekly and monthly, mail to relevant parties.
• Checking and validating accuracy of stock received vs stock booked into SAP
• Scanning and uploading of Invoices into SAP and filing of inbound files
• Assist with SHE Inspections Monthly
• Scan and mail Third Party Consignment docs to AVI
• Check and file Stock Transfer Order Files
• Update and mail Third Party Consignment report
• Capturing of Staff hours and staff leave onto Bestime accurately and timeously. (permanent and labour brokers)
• Labour broker hours to be signed off weekly and mailed to brokers
• Issuing time sheets monthly to staff for signoff before cut-off
• Manage and reconcile Pay card for the Site
• 3rd Party Invoicing, Roadshow, Regional Stock Movements
• 3rd Party Weekly stock recons
• 3rd party system management (create codes, book in stock received etc.)

EXPERIENCE:

• At least 2 – 3 years’ experience in a similar type of role, or in a Distribution environment

QUALIFICATIONS:

• Minimum of a Grade 12 or equivalent with a tertiary qualification or certificate in Finance, Business Administration

KNOWLEDGE:

• Basic understanding of Warehousing and Distribution
• Advanced level of proficiency is excel is essential
• SAP Experience – advantageous

SPECIAL REQUIREMENTS

• Must be willing to work some weekends and overtime
• Own transport
• Covid vaccinated a must

COMPETENCIES:

• Building and using key relationships
• Showing courage and confidence
• Innovate and Create
• Understand and develop self
• Remain composed and resilient
• Deliver customer service
• Analyze and solve problems
• Work with others
• Initiate and achieve results