Divisional Administrator (Ethics Office) at Public Investment Corporation

Job Grade: * C1-C5
(REF No: DAE010324)
Salary: All-inclusive remuneration package negotiable
Centre: Public Investment Corporation, Pretoria

Requirements:

•  Related Diploma in Administration
•  1 – 2 years relevant experience
•  Computer Literacy (Ms Word, Excel and Powerpoint)
•  Experience in investment administration systems
•  Understanding of PIC’s governance requirements

Duties:

•  Follow up and coordinate monthly reporting for the Ethics Office;
•  Coordinate and facilitate timeous Ethics Office submissions to specified Committees;
•  Preparing correspondence, presentations, reports and memorandums;
•  Monitoring the operations of the Ethics office;
•  Maintain registers for Ethics Training, Declarations of Interest, Gifts declarations and Investment Referrals.
•  Scheduling meetings and appointments for the Head of Ethics Office;
•  Assist in following up on transaction disbursements and service providers' payments to ensure payment and disbursements are made within agreed timelines;
•  Execute local and international travel requests by the team and ensure that travel bookings are made on time and within budget;
•  Execute local and international travel requests by the team and ensure that travel bookings are made on time and within budget;
•  Assist in developing and implementing approved document management processes and systems including physical and electronic filing systems;
•  Tracking the inventory of office supplies;
•  Preparation of the department expenses and budgets
•  Attend to any Ad hoc queries as directed by the Head of Ethics;
•  Provide administrative support to the Ethics Office (e.g. preparation of files for meetings,
•  coordination of meetings, taking minutes of team meetings; formatting of documents, preparing of decline letters etc.;)
•  Sourcing of quotations and raising of purchase requisitions and orders for approval by the delegated persons for corporate costs;
•  Processing and payment preparation for invoices relating to Corporate Costs for submission to Finance for payment;
•  Assist with all Ethics Office procurement activities as directed;
•  Conduct weekly review of business unit budget utilization for discussion with the Line
•  Manager;
•  Weekly review of outstanding requisitions and purchase orders to ensure that long outstanding requisitions and purchase orders are attended to promptly;
•  Process the service provider's applications for listing on the database for approval by the
•  delegated PIC officials;
•  Provide administrative support and assist with the implementation of any IT system Operations the Ethics Office is involved in.

Competencies and skills:

•  Interpersonal relations
•  Excellent communication skills (oral and written)
•  Ability to work systematically
•  Ability to deal with pressure
•  Detailed oriented

The PIC assets under management are nearly R2.6 trillion across listed and unlisted investments. The firm prides itself in its diversity, excellence, and a commitment to contribute positively to society in all its activities. The PIC offers unparallel exposure to investment markets, industries, sectors and is globally recognised as a leading investment firm when it comes to Responsible Investing. If you are dynamic, resilient, agile, disciplined and are committed to making a difference - we look forward to your application.
Closing Date: 08 March 2024