Document Controller - Boksburg at Aveng

• The incumbent will be responsible to control and manage documentation relating to quality management processes and procedures effectively and efficiently.

Minimum Requirements    
ACADEMIC QUALIFICATIONS:

• Grade 12
• Relevant tertiary qualification.

EXPERIENCE:

• At least 2-3 years of experience in project document control essential.

Duties & Responsibilities    
KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES):

• Document Control
• Record Control
• General Administration
• Document archive system
• Receive documents / drawing from project administrators
• Stamp and enter documents into a document register
• Labelling and filling of drawings according to project or department
• Issue documents / drawings on transmittal to relevant department member or site manager
• Assist with preparing and sending quality control documentation to stakeholders
• Photocopying
• The compilation, preparation, and presentation of various reports and documents.
• Ensure quality data and documentation.
• Capture relevant data for management information purposes accurately.
• Perform tasks related to project documentation according to the Project Management methodology.
• Ensure regulatory procedures are followed.
• Check that information complies with specified company formats, templates, and standards.
• Responsible for archiving, retrieval, and storage of documentation according to company standards and policies.
• Timely, accurate and efficient preparation and management of documents.
• Review and maintain the accuracy of documents.
• Maintain and compile data lists and data analysis.
• Compiling various and different reports.

Knowledge Skills & Abilities    
KNOWLEDGE, SKILLS & ABILITIES:

• Very strong data capturing abilities
• Excellent MS Office skills
• Has excellent written and verbal communication skills
• Able to build and maintain effective relationship at all levels within the organisation
• Meticulous, detailed, well-organized and able to work independently to meet datelines
• Keeps abreast and up-to-date with SHERQ trends and industry wide development
• Has strong administration and co-ordination skills
• Has an understanding of SHERQ practices and principles
• Has an understanding of statistics
• Planning and organizing skills
• Strong attention to detail.
• Ability to multi-task.
• Ability to work under pressure.
• Ability to adhere to strict deadlines.
• Highly organized.
• Highly proficient in MS Office.

Behavioural Competencies    

BEHAVIOURAL COMPETENCIES:

• Apply good governance principles
• Build interpersonal tolerance and teamwork practices
• Deal effectively with change
• Enthusiastically productive
• Maintain focus and self-control
• Maintaining effective relationships