Engineering Clerk - Maintenance Support at Sasol

Purpose of Job

• STO Maintenance is looking for a detail-oriented and highly organized Engineering Clerk to provide comprehensive administrative and coordination support to four Maintenance Area Managers and their respective Maintenance Foremen. This role is essential in ensuring the efficient day-to-day running of maintenance operations, proper documentation control, and compliance with internal processes such as MOC and MOCA. The position also supports the preparation and coordination of RBI, Holistic, and 3rd-party audits.

Key Accountabilities

• Provide daily administrative and logistical support to Maintenance Area Managers and Maintenance Foremen.
• Coordinate meetings: scheduling, agenda preparation, minute-taking, and tracking of action items.
• Manage stationery and PPE requests, issuance, inventory tracking, and record keeping for all maintenance personnel.
• Administer MOCA tasks and support the MOC (Management of Change) process, including documentation control and workflow monitoring.
• Manage, update, and safeguard all Maintenance Folders in both digital and physical formats.
• Administer and track maintenance overtime forms, ensuring correct approvals and compliance.
• Support the preparation and documentation required for RBI (Risk-Based Inspection) reviews, Holistic Assessments, and 3rd-party audits.
• Prepare reports, presentations, registers, and other maintenance-related documentation.
• Ensure all documentation meets audit, compliance, and record-keeping standards.
• Liaise with internal departments, contractors, service providers, and inspection teams where required.
• Promote strong safety, quality, and compliance culture in all administrative processes.
• Support and assist other STO administration during leave etc.

Formal Education

• Grade 12 / Matric (administration, technical, or business qualification advantageous).
• 3–5 years’ administrative experience in maintenance, engineering, petrochemical, or industrial environments.
• Working knowledge of MOC processes (advantageous).
• Experience supporting audits (RBI/Holistic/3rd-party) preferred.
• Strong computer literacy (MS Office Suite; SAP or similar maintenance/ERP systems advantageous).
• Excellent organizational, communication, and multitasking ability.
• High attention to detail and accuracy in documentation and record keeping.
• Ability to work effectively with technical teams in a fast-paced operational environment.