EPWP Officer at Johannesburg City Parks

Reference: EPWP25072024 
JOB PURPOSE 

• Provide high level coordination and maintenance implementation of outsourced regional portfolio in line with standard operating procedures, policies and legislations that are in place. Efficient coordination of all outsourced work by administering and reporting on the EPWP Program requirements with guidance from the Regional Manager. 

MINIMUM REQUIREMENTS 

• ND in Horticulture or related field, OHVS certificate (to be obtained via training) 
• Driver’s License, 3 Years in local government 
• Administrative and project management experience, Driver’s License 
• Horticultural and Arboriculture knowledge 
• Advantageous: Understanding of project management, Public open spaces operational tactics, Knowledge of legislation relating to EPWP and related Regulations. Diploma/Certificate in project management or equivalent. Project management competency. 

KEY PERFORMANCE AREAS 

• Identify work that needs to be undertaken in the Region (Augmented / Regional services) in consultation with the regional management. 
• Have input on the regional outsourced portfolio’s expenditure in line with the regional budget as directed by the regional manager. 
• Creating project plans for regional and augmented portfolio. 
• Monitoring of service providers undertaking augmented / regional work to ensure that they are working according to specification. 
• Completing all work commissioning requests 
• Completing of work completion certificate / Completing all work acceptance forms, checklist, quality assurance, and safety files (on field work). 
• Compiling all evidence (report) work completed (before and after pictures) for submission. 
• Verification of submitted invoice documents to ensure that they comply with all requirements. 
• Recording the EPWP information for all services and EPWP Programme on available systems. Inform the Regional Manager on status & progress of the Augmented / regional services Programme and highlight changes needed. 
• Provide technical advice to clients on approaching horticultural tasks. 
• Compiling and sending client completion reports. 
• Design, develop, and implement systems for prioritizing, assigning, tracking, and reporting maintenance issues. 
• Create project plans for significant tasks and oversee their execution. 
• Maintain accurate administration records for all maintenance-related tasks. 
• Monitor compliance of SHEQ requirements 
• Verify EPWP information received from Service Providers through all programs (contractors, cooperatives) 
• Ensure that the required EPWP information submitted is compliant. 
• Ensuring the required EPWP information is submitted with invoice (certified I.D.’s, attendance register, payment registers, employee contracts) with correct implementation dates. 
• Once received, it should be scanned, labelled, and populated on the T Drive under the EPWP folder. 
• Capture EPWP employee information on the EPWP system monthly. 
• Request a monthly report from the EPWP Coordinator and verify if the information is captured correctly. 
• Prepare and ensure the EPWP report and T drive information are in line for audit purposes, Oversee that EPWP Quarterly targets. 
• Ensuring completed monitoring performance forms, checklist forms and job cards are attached to the invoice. 
• Recording of submitted invoices to finance for tracing 

To undertake site briefing sessions and project implementation. 

• Responds to contractors/ other EPWP and Cooperative queries. 
• Administer the necessary support needed by SMME’s. 
• EPWP officer will coordinate with relevant JCPZ user departments. 
• Attend to complaints from regional clients/Community leaders and residents to ensure good customer service and feedback to clients and regional manager 
• Management of customer services with Augmented services 
• Liaise with internal and external stakeholders. 

Skills and Knowledge: 

• Financial Acumen, Business Administration, Report writing, Skills management, 
• Data analysis and judgment, project management, planning & organising 
• Integrity & honesty, resilience, interpersonal skills, teamwork, creativity 
• Innovation, results orientation, National EPWP policies and objectives 
• Decisiveness, negotiation skills, Alignment with JCPZ values 
• Understanding of the City’s IDP, Sector Plan and related imperatives 
• JCPZ policy & procedure framework, JCPZ mandate, strategy and stakeholder analysis