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Johannesburg City Parks and Zoo is a not-for-gain company established under Section 21 of the South African Companies Act and wholly owned by the City of Johannesburg. It is tasked with the maintenance of burial grounds, parks, green areas, wetlands and trees around Johannesburg.
Reference: EPWP25072024
JOB PURPOSE
- Provide high level coordination and maintenance implementation of outsourced regional portfolio in line with standard operating procedures, policies and legislations that are in place. Efficient coordination of all outsourced work by administering and reporting on the EPWP Program requirements with guidance from the Regional Manager.
MINIMUM REQUIREMENTS
- ND in Horticulture or related field, OHVS certificate (to be obtained via training)
- Driver’s License, 3 Years in local government
- Administrative and project management experience, Driver’s License
- Horticultural and Arboriculture knowledge
- Advantageous: Understanding of project management, Public open spaces operational tactics, Knowledge of legislation relating to EPWP and related Regulations. Diploma/Certificate in project management or equivalent. Project management competency.
KEY PERFORMANCE AREAS
- Identify work that needs to be undertaken in the Region (Augmented / Regional services) in consultation with the regional management.
- Have input on the regional outsourced portfolio’s expenditure in line with the regional budget as directed by the regional manager.
- Creating project plans for regional and augmented portfolio.
- Monitoring of service providers undertaking augmented / regional work to ensure that they are working according to specification.
- Completing all work commissioning requests
- Completing of work completion certificate / Completing all work acceptance forms, checklist, quality assurance, and safety files (on field work).
- Compiling all evidence (report) work completed (before and after pictures) for submission.
- Verification of submitted invoice documents to ensure that they comply with all requirements.
- Recording the EPWP information for all services and EPWP Programme on available systems. Inform the Regional Manager on status & progress of the Augmented / regional services Programme and highlight changes needed.
- Provide technical advice to clients on approaching horticultural tasks.
- Compiling and sending client completion reports.
- Design, develop, and implement systems for prioritizing, assigning, tracking, and reporting maintenance issues.
- Create project plans for significant tasks and oversee their execution.
- Maintain accurate administration records for all maintenance-related tasks.
- Monitor compliance of SHEQ requirements
- Verify EPWP information received from Service Providers through all programs (contractors, cooperatives)
- Ensure that the required EPWP information submitted is compliant.
- Ensuring the required EPWP information is submitted with invoice (certified I.D.’s, attendance register, payment registers, employee contracts) with correct implementation dates.
- Once received, it should be scanned, labelled, and populated on the T Drive under the EPWP folder.
- Capture EPWP employee information on the EPWP system monthly.
- Request a monthly report from the EPWP Coordinator and verify if the information is captured correctly.
- Prepare and ensure the EPWP report and T drive information are in line for audit purposes, Oversee that EPWP Quarterly targets.
- Ensuring completed monitoring performance forms, checklist forms and job cards are attached to the invoice.
- Recording of submitted invoices to finance for tracing
To undertake site briefing sessions and project implementation.
- Responds to contractors/ other EPWP and Cooperative queries.
- Administer the necessary support needed by SMME’s.
- EPWP officer will coordinate with relevant JCPZ user departments.
- Attend to complaints from regional clients/Community leaders and residents to ensure good customer service and feedback to clients and regional manager
- Management of customer services with Augmented services
- Liaise with internal and external stakeholders.
Skills and Knowledge:
- Financial Acumen, Business Administration, Report writing, Skills management,
- Data analysis and judgment, project management, planning & organising
- Integrity & honesty, resilience, interpersonal skills, teamwork, creativity
- Innovation, results orientation, National EPWP policies and objectives
- Decisiveness, negotiation skills, Alignment with JCPZ values
- Understanding of the City’s IDP, Sector Plan and related imperatives
- JCPZ policy & procedure framework, JCPZ mandate, strategy and stakeholder analysis
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JOB PURPOSE: Responsible for overall Departmental performance; provide direction and decision making in line with Corporate and Divisional Strategy. Provide efficient supportive services to the organisation through fleet and plant management; repairs and maintenance management; stores and inventory; and security services. Plan for the future of the Department; provide support and guidance to managers. Lead, direct and manage the facilities to ensure effective service delivery to customers; and to safeguard facilities and customers and a well managed and sustainable infrastructure, open spaces and facilities.
KEY PERFORMANCE AREAS
Drive strategy of the Department:
- Provide high level advice to the Executive on strategic planning and business opportunities, risk management and continuous quality improvement
- Undertake the development, implementation, monitoring and reporting of the Departmental Plan to meet the strategic goals
- Manage all governance arrangements to ensure adherence to the legislative requirements
- Ensure that cohesive governance and risk management policies are in place and fully comply with all regulatory requirements
- Contribute to improve operational systems, processes and policies to support management reporting, information flow and management, business processes and organisational planning
- Lead the Department and oversee its functions, resources and outputs thereof
Direct, oversee and manage the various departmental functions:
- Ensure the development and implementation of sub-unit business plans
- Oversee the preparation and review of plans, specification and cost estimates for assigned projects
- Provide assistance and advice on specifications and maintenance manuals
- Ensure quality control and safety inspections of facilities, fleet and equipment
- Assist in the preparation of contracts with external service providers
- Review, measure and manage project implementation
- Close project off on completion in line with organisational guidelines and requirements
- Manage and monitor contractual agreements between service providers and facilities management
- Manage and monitor the procurement of equipment and related duties for JCPZ
- Manage and monitor the budget of the department and various units
- Ensure the implementation of the policy, procedures and plans for energy efficiency and waste management
Oversee, ensure and conduct managerial responsibilities:
- Design overarching policies that govern the Department
- Develop Departmental business plans aligned to Corporate Strategy; COJ Departments
- Ensure Department is managed effectively through and performs managerial tasks for direct staff
- Monitor programs efficiency; develop reporting procedures and other methods to measure success, and revise processes and procedures to improve program effectiveness
- Ensure adherence to legislative and parent Department guidelines
Optimise individual and team performance:
- Performance Management
- Actively participate and manage own performance levels
- Mentor and support the learning and development of team members
- Contribute to team effectiveness and team cohesion
Manage expectations of internal and external stakeholders:
- Build and maintain relationships with stakeholders
- Communicate appropriate information and status updates/reports to relevant stakeholders
Develops/ reviews policies and adheres to SHEQ standards and security monitoring:
- Develop/review SOPs for the Department
- Implement and monitor JCPZ SHE and security policies and procedures
- Ensure activities are in line with the SHEQ policies and procedures of JCPZ
Manages risk:
- Implement identified risk mitigation measures and ensure compliance to relevant policies and procedures
MINIMUM JOB REQUIREMENTS:
- Bachelor’s Degree in Engineering/ Built Environment /Fleet Management
- Post Graduate qualification in Business Management (an added advantage)
- Minimum of 5-8 years of experience in Facilities and Fleet Management experience
- Building and Infrastructure related experience is essential
- At least 2-3 years are at a Senior Management level in the public sector
COMPETENCIES:
- Facilities Management expertise
- Team and people management
- Performance Management
- Project Management
- Planning and Organising
- Data Analysis and Judgement
- Leadership
- Knowledge and Application of TQM methodologies, principles and tools
- JCPZ policy and procedure framework
- JCPZ mandate, strategy and stakeholder analysis
- Alignment with JCPZ values
- Integrity and honesty
- Interpersonal Skills
- Results orientation
- Resilience
- Creativity and Innovation
- Reliability
- Problem Solving
Closing Date: 31 August 2024
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