JOB PURPOSE: Responsible for overall Departmental performance; provide direction and decision making in line with Corporate and Divisional Strategy. Provide efficient supportive services to the organisation through fleet and plant management; repairs and maintenance management; stores and inventory; and security services. Plan for the future of the Department; provide support and guidance to managers. Lead, direct and manage the facilities to ensure effective service delivery to customers; and to safeguard facilities and customers and a well managed and sustainable infrastructure, open spaces and facilities.
KEY PERFORMANCE AREAS
Drive strategy of the Department:
- Provide high level advice to the Executive on strategic planning and business opportunities, risk management and continuous quality improvement
- Undertake the development, implementation, monitoring and reporting of the Departmental Plan to meet the strategic goals
- Manage all governance arrangements to ensure adherence to the legislative requirements
- Ensure that cohesive governance and risk management policies are in place and fully comply with all regulatory requirements
- Contribute to improve operational systems, processes and policies to support management reporting, information flow and management, business processes and organisational planning
- Lead the Department and oversee its functions, resources and outputs thereof
Direct, oversee and manage the various departmental functions:
- Ensure the development and implementation of sub-unit business plans
- Oversee the preparation and review of plans, specification and cost estimates for assigned projects
- Provide assistance and advice on specifications and maintenance manuals
- Ensure quality control and safety inspections of facilities, fleet and equipment
- Assist in the preparation of contracts with external service providers
- Review, measure and manage project implementation
- Close project off on completion in line with organisational guidelines and requirements
- Manage and monitor contractual agreements between service providers and facilities management
- Manage and monitor the procurement of equipment and related duties for JCPZ
- Manage and monitor the budget of the department and various units
- Ensure the implementation of the policy, procedures and plans for energy efficiency and waste management
Oversee, ensure and conduct managerial responsibilities:
- Design overarching policies that govern the Department
- Develop Departmental business plans aligned to Corporate Strategy; COJ Departments
- Ensure Department is managed effectively through and performs managerial tasks for direct staff
- Monitor programs efficiency; develop reporting procedures and other methods to measure success, and revise processes and procedures to improve program effectiveness
- Ensure adherence to legislative and parent Department guidelines
Optimise individual and team performance:
- Performance Management
- Actively participate and manage own performance levels
- Mentor and support the learning and development of team members
- Contribute to team effectiveness and team cohesion
Manage expectations of internal and external stakeholders:
- Build and maintain relationships with stakeholders
- Communicate appropriate information and status updates/reports to relevant stakeholders
Develops/ reviews policies and adheres to SHEQ standards and security monitoring:
- Develop/review SOPs for the Department
- Implement and monitor JCPZ SHE and security policies and procedures
- Ensure activities are in line with the SHEQ policies and procedures of JCPZ
Manages risk:
- Implement identified risk mitigation measures and ensure compliance to relevant policies and procedures
MINIMUM JOB REQUIREMENTS:
- Bachelor’s Degree in Engineering/ Built Environment /Fleet Management
- Post Graduate qualification in Business Management (an added advantage)
- Minimum of 5-8 years of experience in Facilities and Fleet Management experience
- Building and Infrastructure related experience is essential
- At least 2-3 years are at a Senior Management level in the public sector
COMPETENCIES:
- Facilities Management expertise
- Team and people management
- Performance Management
- Project Management
- Planning and Organising
- Data Analysis and Judgement
- Leadership
- Knowledge and Application of TQM methodologies, principles and tools
- JCPZ policy and procedure framework
- JCPZ mandate, strategy and stakeholder analysis
- Alignment with JCPZ values
- Integrity and honesty
- Interpersonal Skills
- Results orientation
- Resilience
- Creativity and Innovation
- Reliability
- Problem Solving
Closing Date: 31 August 2024
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