Estates Officer at eThekwini Municipality

Job Purpose    
Estates  Officer

• Contribute to the efficient functioning of the Division by independently completing tasks.

Senior  Estates Officer

• Ensure that all land records of the Council are efficiently and effectively administered in accordance with the relevant Departmental manuals of procedure.

Key Responsibility Areas    
Estates Officer

• Process registration of Certificates of Registered Title and Certificates of Consolidated Title in respect of Council property.
• Responsible for calculation of interest and preparation of vouchers for payment of legal costs, rates and fees.
• Perform duties in compliance with relevant departmental manuals to give effect to conveyancing procedures.
• Conduct research prior to preparation of consents, waivers, and other documentation for signature by Senior Manager (Property Transactions).
• Ensure that clerical procedures in respect of the administration of the City Councils land records.
• Carry out inspections for cleanliness/bush clearance of Council owned properties.
• Prepare requisitions for bush clearing of Municipal vacant land.
• Conduct property related research initiated by the Public, Councillors, Heads of Department and Municipal Manager and other departments and thereafter prepare property reports.
• Referencing of incoming mail counter/telephone queries, marking of file references on block plans.
• Provide a general and administrative service to property transactions.
• Co-ordinate and process land applications related to the release of Council land and rights.
• Responsible for maintaining the existing manual plan records and recording new applications.
• Prepare manual and electronic cadastral records for various land transactions.
• Provide access to land transaction information to all relevant Council Departments.

Senior Estates Officer

• Check technical accuracy and compliance with relevant statutes, regulations, and procedure on all property.
• Prepare consents, waivers, vouchers, and other documentation for signature by Senior Manager (Property Transactions).
• Provide technical and procedural advice to Estates Officers.
• Process applications for the removal of restrictive conditions.
• Ensure that the land records of the Council are efficiently and effectively performed.
• Deputise in the absence of the Chief Estates Officer.
• Process registrations of Certificates of Registered Titles and Certificates of Consolidated Titles.
• Undertake consultative functions with other departments relative to updating/initiating of computer programmes for division records.
• Process requests from the entire department for ownership details from the Deeds Registry Office.

Competencies    

• Influencing.
• Technical Communication.
• Technology Usage.
• Information Measuring and Monitoring.
• Service Delivery Orientation.
• Client Orientation and Customer Focus.
• Action Orientation.
• Resilience.
• Problem Solving.
• Change Readiness.
• Team Orientation.

Essential Requirements    
Estates Officer

• Grade 12 (NQF Level 4) or equivalent and a certificate in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
• Valid motor vehicle driving license.
• 3 years relevant experience
• Computer Literacy.

Senior Estates Officer

• Tertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
• Valid motor vehicle driving license.
• 4 Years relevant experience.
• Computer Literacy.

Preferred Requirements    
Estates Officer

• Tertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field.
• 4 Years relevant experience.

Senior Estates Officer

• Tertiary qualification (NQF Level 6) in Real Estate or Property Management or any other related and equivalent qualification in the Built Environment or Legal field
• 5 Years relevant experience.