Examination Officer - Gauteng at Civil Aviation Authority (SACAA)

Description

Invigilation of SACAA examination at Midrand and outstations (Cape Town, Port Elizabeth, Durban and Mossel Bay). Booking of exams candidates. Preparations of laptops and system setup. Safekeeping of examinations laptops at outstation and Midrand. Release and administration of exams. Printing of coaching reports. Verifications of exams payments. Verifications of exams results. Prepare and process all refunds and credit notes. Issuance of certificates.

Operational Administration

• Receive and verify the application documentation for completeness and accuracy, and that the necessary payment was made, and checklists is verified by finance.
• Verify that the candidates are holders of a correct license for entry into the examinations for which they have applied.
• Enter candidates on the examination system and verify whether they are still in the required regulated time frame for the completion of the examinations.
• Complete checklist on the examination system on completion of a booking and notify the client
• Set up the examination room before the session and ensure that all required reference material and rough work papers are assigned to the student stations as required.
• Sign in candidates before the commencement of exams and verify that licenses are valid, and subjects are correctly booked
• Brief students before the examination commence, verify the licensee and license.
• Inspect all equipment taken into the examination room by the students and ensure that it is in line with the approved equipment list.
• Consistently monitor the candidates during the examination and ensure that they do not attempt to breach the exam system or protocols in any way.
• Ensure that you receive all rough work and reference materials from the candidate once they exit the examination room.

Confidentiality and Examination Security

• Prepare and handle all examination required questionnaires, systems, materials, and resources with confidentiality.

   Report any breaches or attempts to breach examination confidentiality and/or security by an internal or external party.

• Project a professional and positive image of the SACAA to all customers and ensure that all feedback is satisfactory.
• Deal promptly with telephonic or personal interactions.

Timeously handle all queries and post.

• Ensure all documents are handled in terms of SACAA policies and procedures.

Prepare for examinations by ensuring that sufficient stationery and reference material is always available in the examination room.

• Prepare and process all refunds and credit notes.
• Ensure the reconciliation of operational and financial accounts.
• Ensure effective bookkeeping capability and that accurate records are maintained. 

Closing date: 16 February 2024

Requirements

• Education: Grade 12
• Experience: Administration/ Office Administration 2 years