Executive Assistant - Company Secretary.COSEC at MTN

Responsibilities

• The Executive Assistant: Group Company Secretary will be accountable to achieve the following objectives:

Executive Support and Diary Management

• Proactively manage the assigned Executive’s diary, including seamless planning of itineraries, schedules, and meetings.
• Manage the day-to-day administration of the Executive office and diary.
• Handle the Executive’s internal and external designated correspondence.
• Cross-examine documents for the Executive’s review to ensure quality control and compliance with MTN policies.
• Collate monthly activity reports from different portfolios within the department for the Executive’s review

Office and Administrative Management

• Manage the administration of the Executive office, including requisitions and general office operations.
• Develop and maintain efficient documentation and filing systems (both electronic and hard copy).
• Develop and continually improve a document tracking system ensuring simplicity of access and maintain required privacy categorisations.
• Coordinate the organization of social events connected to the Cosec, including cost estimates, budget management, and event logistics.
• Liaise with Finance teams to ensure timely payments to third-party suppliers related to Group Cosec office expenses.

Travel and Logistics Coordination

• Arrange local, international, and personal travel for the Executive.
• Coordinate travel arrangements for the broader team within the department.
• Organize team conferences and off-site meetings, including logistics and scheduling.

Meeting and Forum Coordination

• Coordinate and manage board meetings within the Company Secretary structure, including scheduling, preparation and distribution of board packs, minute-taking, and follow-up on action items.
• Manage the administration of team-related forums or meetings, including agenda preparation, minute-taking, tracking matters arising, and content submissions.
• Ensure effective scheduling and coordination of internal and external meetings.

Financial and Budget Tracking

• Track budgets and payments from purchase order (PO) creation through to final payment and reflection in the General Ledger (GL).
• Monitor and manage expenditures related to the Executive office and associated activities.

Project and Event Management

• Provide project management support for Cosec initiatives and departmental projects.
• Coordinate and oversee the execution of special assignments and strategic initiatives as directed by the Executive.

Key Deliverables

• Effective diary and calendar management
• Tracking of forum engagements and actions 
• Effective Document management 

Role Dependencies

• Active support from the Executive: Group Company Secretary
• Understanding of the MTN Governance forums led by Executive: Group Company Secretary
• Understanding of Internal systems and tools in travel and procurement

Qualifications

Education:

• A good first degree preferably in Secretarial Administration or related
• Relevant certification / accreditation / membership with professional body as required for role   

Experience:

• At least three years’ experience in an administrative capacity in a reputable company.
• Experience in administrative support for a top management personnel of a reputable company, with local and international operations.

Capabilities:

• Solution Provider, Problem Solver, Quality Enabler 
• Culture and Change Champion, Caring People Employee, Relationship Builder
• Results Achiever, Operationally Astute

Competencies:

• Demonstrates excellence in written and verbal communication, ensuring clarity, professionalism, and accuracy in all interactions.
• Manages multiple tasks and projects simultaneously with strong organizational skills and the ability to prioritize effectively under pressure.
• Proficient in office productivity tools (e.g., Microsoft Office Suite, calendar management systems) and quickly adapts to new technologies and software platforms.
• Works collaboratively across teams, embraces change, and approaches challenges with a proactive and solution-oriented mindset.
• Maintains strict confidentiality and handles sensitive information with integrity and professionalism.

Apply Before 08/12/2025