Executive Assistant - Ekurhuleni at Boardroom Appointments

Job Purpose:

To provide an efficient administrative, organisational and coordinated support to the cluster CFO and to the cluster support functions (finance, legal, IT and Procurement). 

Minimum Education and Experience Requirements:

• Grade12
• Executive experience in Finance / Purchasing
• Excellent computer skills, knowledge of Excel and MSOffice
• Good English communication skills

Responsibilities:

• Manage and maintain the diary 
• To assist and co-ordinate the daily responsibilities 
• Full secretarial and PA function.
• Service meetings, including preparation of meeting papers, obtaining and preparing briefings materials and presentations, taking minutes where necessary.
• Coordinate activities and arrangements including flights, accommodation etc. for the team.
• Provide confidential and efficient filing systems for personal documentation, reports, policies, procedures and legislation for the team.
• Arrange and co-ordinate department functions and events.
• Co-ordinate arrival and manage all requirements to overseas visitors finance related.
• Arrange conferences/seminars finance related.
• TAFs to be completed correctly for each person travelling from the Finance Department.
• Full back up during budget periods Printing, binding and reviewing of all budget booklets for all entities.
• Responsible for monthly download of Rubiks Reports.
• All Adhoc Duties relating to the PA function.
• Control of all electronic signature for numerous amounts of documents on the CFOs behalf.
• Ensure all Expense Claims have all the correct supporting documentation before authorising for payment.
• Procurement
  • Converting and authorisation of POs
  • Generate GRNs for all Branches - done on a weekly basis