Latest Vacancies at Boardroom Appointments

Minimum requirements:

• Matric
• Degree/diploma in supply chain/warehousing field beneficial
• 3 years relevant experience within the warehousing environment
• Ability to supervise staff behaviour and activity
• Ability to implement and maintain operational processes
• Ability to determine whether tasks and activities are being carried out correctly
• Ability to provide on the job training
• Ability to solve problems
• Administrative capabilities
• Basic computer skills
• Ability to solve discrepancies
• Good communication skills

Responsibilities:

• Supervise the work and processes by staff members within the area(s) for which you are responsible for in accordance with the Standard Operating Procedure pertaining to the operation
• Ensure that processes which form part of your area of responsibility is carried out according to the relevant Standard Operating Procedures
• Ensure that all Standard Operating Procedures are known, understood, documented, in place, managed and maintained and enforced
• Ensure that all tasks and activities are carried out efficiently and effectively
• Ensure that checking of stock is done effectively to ensure that the condition, quantity and description of the stock matches that of the documentation and stock keeping
• Ensure that stock is handled correctly and that the condition of the packaging is maintained
• Resolve all issues raised within your area of responsibility
• Escalate all issues which cannot be resolved to the Operations Manager
• Ensure that stock is properly controlled at all times
• Assist in the preparation of as well as the process of performing stock takes and or cycle counts
• Ensure all processes flow smoothly throughout the operation
• Ensure all administrative tasks pertaining to your area of responsibility are carried out
• Ensure that the facility and stock are adequately secured and that all Loss Control policies and procedures are implemented
• Generate, pull, manage and maintain operational reports as required
• Ensure that customer requirements are met
• Ensure all equipment required to carry out the operational tasks are available and working
• Where required, ensure formal handovers are carried out to the nightshift
• Ensure adequate staffing levels in order to meet operational requirements
• Ensure that staff are motivated and productive
• Ensure that all staff are properly trained in all aspects of the operation
• Provide on the job training
• Ensure overtime is kept to a minimum and only required on an exception basis
• Quality, Health and Safety and KPIs
• Ensure that customer KPIs are known, understood, measured, managed and maintained and reported on monthly
• Ensure continuous improvement receives focus and is implemented
• Ensure pro-active actions are taken within the operation
• Ensure NCRs/NCPs and IOs are raised daily
• Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)
• Ensure that QMS targets and objectives are managed and maintained
• Ensure standards of Health and Safety are maintained and that the requirements of the Occupational Health and Safety Act
• Ensure that all monthly checks are carried out as required
• Maintain housekeeping standards on a daily basis
• MHE and Asset Management
• Ensure that the facility, stock and assets are adequately secured and that all Loss Control policies and procedures are implemented
• Ensure that assets are well maintained, accounted for and reported on as required
• Ensure all MHE requirements in terms of licences, services, load tests, inspections and training are managed and maintained according to regulatory and company requirements
• Ensure that all assets and MHE are optimally utilised
• Ensure that costs are kept to a minimum and all costs are accounted for and managed
• Ensure that procurement procedures are followed in full
• Ensure that all records and reports relating to billing is managed, maintained and kept on file

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Minimum requirements:

• Grade 12
• Tertiary Qualification Advantageous
• Superior Administrative Skills
• Ability to plan and organize own workload
• Ability to work without supervision and manage own workload
• Proactive and deadline driven
• High level of attention to detail
• Professional approach to the task at hand
• Fully proficient in MS Word and MS Excel
• Working knowledge of recruitment and selection processes
• Working knowledge of the Main Agreement of the National Bargaining
• Council for the Road Freight and Logistics Industry

Responsibilities:

• Management of the administrative processes pertaining to the Outsourced Labour functions
• Ensuing at all times that all pre-employment checks are conducted and employment documentation have been validated
• Employment documentation packs are received timeously from the Temporary Employment Service Provider (TES)
• Validate all documentation for accuracy and completeness
• Continuous liaison with the TES to follow up outstanding paperwork
• Training TES staff on company document requirements
• Reference checks for all TES staff placed at company sites
• Escalation of poor reference checks to site management, superior and TES management
• Follow the red flag process for TES staff who transgress in terms of the disciplinary code
• Scanning and uploading of the documentation onto SharePoint
• Filing of all wage related documentation for both TES and permanent staff
• Ensure drivers license and PrDps are valid and up to date
• Assist with the weekly uploading of wages on the Company Wages System
• Weekly distribution of the upcoming termination lists
• Follow up with all TES on compliance documentation
• Undertake project work as may be required from time to time
• Preform any other reasonable duty that may be required

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Minimum requirements:

• Degree/diploma in supply chain/warehousing field beneficial
• 3 years relevant experience within the warehousing environment
• Administrative capabilities
• Computer skills
• Ability to solve discrepancies when highlighted
• Ability to identify discrepancies in terms of stock condition and quantity
• Good communication skills
• Planning skills
• Knowledge of warehouse processes and packaging standards applicable to the department
• Knowledge of planning and organising the receiving process to ensure smooth running of the entire receiving process
• Have product knowledge
• Have knowledge and understanding of all the Standard Operating Procedures pertaining to their function
• Have knowledge and understanding of how to use the system within the operation
• Have knowledge and understanding of company policies
• Have knowledge and understanding of the Health and Safety procedures and requirements
• Have a knowledge and understanding of the ISO 9001 procedures

Responsibilities: 

• Ensure that the Standard Operating Procedures are known, understood, trained on and maintained to ensure that the receiving procedures are carried out correctly
• Understand and know how to make use of the various systems in the business
• Ensure effective planning of inbound stock is done daily as per the volumes to be received
• Ensure effective planning of staff requirements to manage volumes expected
• Ensure that sufficient materials and equipment is available to effectively carry out the receiving tasks
• Ensure that all stock is handled in a manner which maintains the condition of the stock and its packaging as well as any specific the requirements of the products
• Carry out investigations where required for discrepancies of documentation, vehicles, seals or products upon receiving
• Communicate issues with the customer where necessary
• Resolve all issues within 24 hours
• Escalate all issues which cannot be resolved to the respective Manager
• Ensure all receiving reports are managed, maintained, monitored, actioned upon and reported to the respective managers
• Analyse receiving stats from reports and use the information to action as required
• Ensure that control of all documentation is maintained at all times and all filing is up to date
• Ensure all stock is put away on time daily
• Ensure that product master information is correctly recorded upon inbound of new products and SKU changes
• Ensure that receiving KPIs are known, understood, measured, managed and maintained and reported on
• Ensure NCRs/NCPs and IOs are raised daily
• Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)

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Minimum requirements:

• Matric 
• Minimum of 1 to 2 years experience in Sales Administration 
• SAP or Syspro experience 
• Strong communication skills at all levels 
• Assist Sales Department with Picking Slips, Back Orders, Client Orders, Queries etc. 

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Minimum requirements:

• Grade 12 preferred
• Computer Literacy
• 3 years + experience in a Customs role or similar
• Must have a good knowledge of Customs Tariff headings and classification
• Knowledge of CargoWise

Responsibilities:

• Responsible to assist with SARS refunds / TDN / Appeals when required
• Responsible to handle provisional payment liquidations
• Assist in deferred balancing queries with the finance team
• Experience framing Customs Entries; both Imports and Exports on all modes
• Ability to assist companies that import or export products to stay in compliance within the customs law
• Must possess a good knowledge and understanding of SADC and EU Trade Agreements
• Responsible to ensure that proper Customs Valuation procedures are followed to avoid PCI penalties and application of customs valuation and determination.
• Responsible to advise clients on various Imports requirements like Letter of Origins, Imports Permits etc
• Day to day office administration
• Any other delegated tasks deemed as reasonable as assigned by the reporting manager

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Minimum requirements:

• Grade 12
• Articles completed or 3 years experience
• B Com (Hons) Internal Auditing
• General knowledge of auditing
• Knowledge of IT programmes utilised
• Knowledge of sound business accounting and control practices
• Ability to analyse

Responsibilities:

• All work performed must be completed in accordance with the standard for the professional practice of internal auditing and the company's audit methodology
• Keep abreast of new developments and techniques in the internal audit profession for possible application to the company
• Maintain a professional approach in the performance of reviews by understanding of the purpose and responsibilities within an audit area
• Ensure that there are proper, neatly organised audit files
• Market the advantages of Internal Audit to management continuously
• Provide on the job training to subordinates, where applicable by directing and counselling subordinates
• Planning of the audit work to be performed
• Planning of audit engagements
• Planning of meetings with line management/customers for audit purposes
• Ensure that the planning of reviews is followed as per the audit methodology
• Perform ongoing risk analysis by observing, analysing and consulting with relevant management and parties of the identified audit areas
• Prioritise risk for engagement and relevant internal controls of the environment
• Develop a comprehensive understanding of the purpose, responsibilities and procedure/activities/functions within assigned focus areas
• Conduct any ad hoc assignment as required
• Ensure that each internal audit is conducted in accordance with Standard 400 of Internal Auditors
• Standards for the Professional Practice of Internal Auditing and Internal Audits audit methodology
• Prepare draft written reports on the results of reviews in accordance with Internal Audits report
• Conduct follow up reviews as scheduled by the manager
   

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Job Purpose:

To provide an efficient administrative, organisational and coordinated support to the cluster CFO and to the cluster support functions (finance, legal, IT and Procurement). 

Minimum Education and Experience Requirements:

• Grade12
• Executive experience in Finance / Purchasing
• Excellent computer skills, knowledge of Excel and MSOffice
• Good English communication skills

Responsibilities:

• Manage and maintain the diary 
• To assist and co-ordinate the daily responsibilities 
• Full secretarial and PA function.
• Service meetings, including preparation of meeting papers, obtaining and preparing briefings materials and presentations, taking minutes where necessary.
• Coordinate activities and arrangements including flights, accommodation etc. for the team.
• Provide confidential and efficient filing systems for personal documentation, reports, policies, procedures and legislation for the team.
• Arrange and co-ordinate department functions and events.
• Co-ordinate arrival and manage all requirements to overseas visitors finance related.
• Arrange conferences/seminars finance related.
• TAFs to be completed correctly for each person travelling from the Finance Department.
• Full back up during budget periods Printing, binding and reviewing of all budget booklets for all entities.
• Responsible for monthly download of Rubiks Reports.
• All Adhoc Duties relating to the PA function.
• Control of all electronic signature for numerous amounts of documents on the CFOs behalf.
• Ensure all Expense Claims have all the correct supporting documentation before authorising for payment.
• Procurement
  • Converting and authorisation of POs
  • Generate GRNs for all Branches - done on a weekly basis

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Minimum requirements:

• Matric
• Logistics / Warehouse/Business Management Diploma/Degree beneficial
• 5 years of experience in the logistics/warehouse industry with inventory roles and responsibilities for at least 2 of the 5 years
• Supervisory skills
• Computer literate
• Communication skills
• Organisation skills
• Ability to identify discrepancies
• Ability to position stock
• Ability to make the correct decisions
• Ability to analyse data

Responsibilities:

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, documented, in place, managed, maintained and enforced
• Understand and know how to make use of the various systems in the business
• Carry out inventory related investigations and queries needing resolution and sustainable corrective, action and driving the required actions
• Manage communication with the customer where required to ensure that the correct information is provided
• Ensure that NCRs/NCPs/IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum
• Ensure the correct positioning of the stock in the warehouse
• Ensure optimal storage of stock through maximum utilisation of space (ABC)
• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Ensure optimal storage solutions in place give product nature and movement frequency
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that product is correctly handled to ensure that product quality is maintained and no damages occur
• Ensure that all units of measure are correct, understood, trained on and applied
• Ensure that physical and system aligns in terms of product, location and quantity
• Measure stock turns, obsolete stock as well as expired / non-moving stock
• Ensure sufficient, capable staff are planned and utilised for stock takes
• Provide and assist with on the job training on inventory procedures
• Master Data and WMS
• Ensure that master data (product master) is maintained and managed in all operations for the purpose of accurate inventory levels
• Ensure that the WMS set up caters for the relevant rules as required for the operations
• Ensure that all users have the required access on WMS to perform their inventory tasks
• Book-to-Book, Cycle Counts and Stock Takes
• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle count plans are in place based on product type, customer requirements, company requirements and risk factors
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved timeously
• Ensure stock take preparations are carried out correctly prior to all stock takes and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the company and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (Stock take, cycle counts, inventory investigations etc)
• Ensure that daily, weekly and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPI is maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in provision of resolution actions
• Analyse reports with the aim of identifying solutions for improvement and or resolution of problem areas

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Minimum requirements:

• FMCG experience is essential.
• Related degree or diploma in Quality/ Packaging Technology/ Packaging
• Min 3 years experience in manufacturing/ lab environment, preferably plastics
• Demonstrated ability to lead and manage a team of Shift QC Inspectors
• Computer literacy- Proficient with Excel, Word, Microsoft Outlook (SAP advantageous)
• Good verbal and written communication skills
• Must be flexible and adaptable to change due to the dynamic production environment.
• Team player
• High attention to detail ad analytical ability
• Good logical reasoning and decision-making ability
• Passionate about Quality Customer service

Responsibilities:

• Supervision and planning of shift QC Inspectors
• Monthly Toolbox Talks with Quality Inspectors
• Ensuring QC Inspectors are trained and using the correct Test Methods and Quality Inspection Processes
• Ensuring our Products comply with the Specifications
• Ensuring all Laboratory and In-process Quality Inspection Reports are filled in and signed off and there is corrective action on any non-conforming product.
• Conduct ISIR Testing
• Ensuring Specifications, Master Samples and First Off Samples exist for all Products
• Facilitate good teamwork and communication between Quality and the Production Team Members
• Liaison with the Quality Manager on recurring non-conforming products and Concessions
• Training and Awareness of Packers on Product quality defects and issues other customer complaints arising
• Assist Production Manager with facilitating re-sorting and verification of manufacturing defects and participate, where required, in customer complaint investigations
• Verify and log weekly Customer Complaint, Customer Returns and Inter-Branch Complains on Returns Excel and in SHEQSys
• Updating Manufacturing Defect and Resorting Registers
• Alerting Quality Manager of any serious problems developing in Production
• Ensuring Quarantine Cage is updated and organised at all times
• Awareness Training of Packers on Product Quality defects and issues identified
• Participate in Internal and External Audits
• Enforce the Quality, H&S and Food safety Systems and Processes

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Minimum requirements:

• Matric
• Logistics/warehouse/business management diploma/degree beneficial
• 3 years of experience in the logistics/warehouse industry with inventory knowledge
• Knowledge and understanding of stock accuracy in the warehouse environment
• Knowledge and understanding of packaging and warehousing methods and applications for the entire organisation
• Knowledge and understanding of inventory related processes
• Have knowledge and understanding of how to use the system within the operation
• Have knowledge and understanding of all the Standard Operating Procedures pertaining to their function
• Have knowledge and understanding of company policies
• Knowledge of Health and Safety procedures and policies applicable to own work area

Responsibilities:

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood and followed
• Understand and know how to make use of the various systems in the business
• Carry out inventory related investigations and queries needing resolution and sustainable corrective, action and driving the required actions
• Ensure that NCRs/NCPs /IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum
• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that product is correctly handled to ensure that product quality is maintained and no damages occur
• Ensure that all units of measure are understood and applied
• Ensure that physical and system aligns in terms of product, location and quantity
• Measure obsolete stock as well as expired/non moving stock
• Master Data and WMS
• Ensure that master data (product master) is maintained and managed in all operations for the purpose of accurate inventory levels
• Ensure that the product information is correctly uploaded upon receiving
• Ensure that WMS functionality is understood and correctly used and applied as required
• Book-to-Book, Cycle Counts and Stock Takes
• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved timeously
• Ensure stock take preparations are carried out correctly prior to all stock takes and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the company and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (Stock take, cycle counts, inventory investigations etc)
• Reporting
• Ensure that daily, weekly and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPI is maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in provision of resolution actions
• Analyse reports with the aim of identifying solutions for improvement and or resolution of problem areas