Executive Assistant: Entyce at AVI Limited

Key Areas of Impact:

 Executive Support

• Manage complex executive diaries, appointments, and scheduling.
• Coordinate day-to-day executive activities and priorities.
• Arrange domestic and international travel, including flights, accommodation, visas, foreign exchange, and vehicle hire.

 Meeting & Event Coordination

• Coordinate Executive Committee (Exco) and leadership meetings.
• Arrange meeting logistics, venues, catering, and documentation.
• Prepare and distribute meeting packs, presentations, and reports.
• Coordinate corporate functions, events, and special occasions.

 Documentation & Communication

• Prepare presentations, reports, and correspondence.
• Screen and direct incoming communications.
• Maintain confidentiality when handling sensitive information.

 Administration & Office Management

• Process expense claims, invoices, and vendor documentation.
• Facilitate corporate credit card and fuel card applications, amendments, and cancellations.
• Manage office supplies and stationary requirements
• Manage day-to-day operational requirements
• Coordinate with IT and Shared Services regarding office equipment, maintenance, and technology support.
• Manage company assets, including laptops and equipment procurement, transfers, and disposal processes.
• Support ad hoc projects and administrative initiatives.
• Minute taking for Risk meetings

 Stakeholder Coordination

• Act as a key point of contact for internal and external stakeholders.
• Manage incoming communications and ensure timely responses.
• Coordinate communication between executives and business stakeholders.

What It Takes to Succeed:

Experience that set you up for success:                       

• 6–8 years' experience providing executive support to Executives and Directors.
• Proven experience using SAP (essential).
• Experience with online travel booking platforms.
• Demonstrated experience managing complex executive diaries, travel arrangements, and executive administration.

Qualifications & Certifications that will contribute to your success:

• Grade 12 (Matric).
• A tertiary qualification in Business Administration, Office Administration, or a related field will be advantageous.

Additional Requirements that will enhance your impact for success:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SharePoint or similar document management systems.
• Excellent organisational, planning, and time-management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional, discreet, and able to maintain strict confidentiality.
• Strong interpersonal and stakeholder relationship management skills.

Closing Date 29 July 2026