Executive Assistant & Finance Specialist - (481) - Selby - Johannesburg at BankservAfrica

PURPOSE

• The main purpose of the Executive Personal Assistant & Finance Specialist is to provide a professional service to the Chief Financial Officer and the Finance team.

You will engage with the following stakeholders:

• Executive Management
• Senior Management 
• Board of Directors
• Regulatory bodies

Your key responsibilities include

• Reading, researching, routing correspondence, drafting letters and documents, collecting and analyzing documents
• Determine accounting errors or discrepancies and suggest necessary corrective action
• Maintain appointment schedule for the CFO by planning and scheduling meetings and conferences 
• Keep the CFO updated on all matters
• Client relations, welcome internal and external clients with the appropriate etiquette
• Constantly delivering our highest service levels of accuracy in documentation, production and communication
• Offering a diversified, relevant and complete range of services, maintain a local and useful consolidated cloud filing and retrieval system
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
• Various Administration functions for the Finance department including, training booking, expense claims, diary management, travel booking, filing uploading contracts on Signiflow and OnBase.
• Ensure finance team comply with contribution plan submissions, skills development requirements, overview of leave and sick leave. Overview of telephone usage, overtime etc.
• Assist in managing onboarding new Finance employees
• Ensure documents are properly authorised in accordance with levels of authority
• Preparation of SMT Report
• Assist in preparation of reports for various committees to comply with the required timelines 

QUALIFICATIONS / KNOWLEDGE

• Matric
• Appropriate tertiary qualification 
• Microsoft Office 365

EXPERIENCE

• At least 3 years Executive Assistant experience
• Finance experience will be advantage